Reconcile Bank Accounts > Direct Deposit tab

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Our Support department is closed on Friday, April 28th for a company event. However, limited Accounting CS phone support is available on that date from 9 AM - 5 PM ET due to the approaching deadline for quarterly payroll tax forms.

Links to our most popular payroll tax processing topics are available in the Alerts and notices section on the right side of most pages.

The Direct Deposit tab displays all direct deposit checks that have been entered and that have had a direct deposit file/ACH file created for them. Use this tab to further group checks for easy clearing. By default, all direct deposit checks are marked as cleared in this tab, because when ACH files are created, the amounts are withdrawn from the account on the day or day after the file was created.

Choose Actions > Reconcile Bank Accounts and then click the Direct Deposit tab.

Fields & buttons

The Direct Deposit grid includes a Group by field that enables you to group items in the grid. For details, see Grouping items in data-entry grids.

The grid displays each direct deposit file that has been created for the reconciliation period. To view the direct deposit transactions included in the file, click the + sign next to the file name to expand the list.

By default, the Cleared checkbox is marked for each file, and each transaction within the file is also cleared.

  • To unclear a transaction, clear the checkbox in the Clr column for that transaction.
  • To unclear all transactions in the grid, choose Edit > Unclear All.

You can customize the Direct Deposit grid to fit your needs.

  • You can adjust the width of the columns.
  • You can change the order of the columns by dragging and dropping the column heading to the desired location.

The Totals row displays the following amounts based on the information entered in the Direct Deposit grid above.

  • Statement amount. Displays the amount entered in the General Information tab in the Statement Information section for checks and other payments.
  • Direct Deposit. Displays the sum of the Amount column in the Direct Deposit grid above.
  • Cleared amount. Displays the sum of the Clear Amount column in the Direct Deposit grid above. When no transactions have been marked as cleared, this field should display $0.00.
  • Unreconciled amount. Displays the difference between the reconciled bank account total (ending statement balance + open deposits & additions - open checks & payments +/- bank errors) and the adjusted period balance (ending period balance +/- adjustments).

Related topics

Reconciling bank accounts

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