Using rounding accounts and rounded amounts in statements

Alerts and notices

Accounting CS enables you to set rounding options for balances on statements and reports and in the Trial Balance grid, based on the balance basis. For a client with a segmented Chart of Accounts mask, you can also set options to round balances for each account segment.

If no basis has been specified for a statement or report (which is the initial default setting within the Row, Column, or Cell Properties frame of the Report Designer), the application defaults to using Adjusted as the basis type.

Setting up rounding options

  1. Choose Setup > Clients and select the client.
  2. Click the Accounting Information tab.
  3. In the Balance Information section, click the Edit button.
  4. In the Balance Definitions dialog, mark the checkbox for each journal entry type to include in the calculation for each balance type.
  5. To display rounded amounts in the Trial Balance grid, in reports and statements, and when exporting data, mark the checkbox in the Round Balances column.

    Note: For example, typically you might want to mark the Round Balances checkbox for the Reports balance type, but the application enables you to specify rounding for other balance types as well (Adjusted, Tax, and/or Other).

  6. In the General Ledger Accounts section, specify the appropriate account to use for rounding for each account type - for Asset, Liability, and Income Statement accounts.
  7. For a client with a segmented Chart of Accounts mask and a non-core segment designated as the Primary segment, you can select rounding accounts for each segment.
    1. Mark the Round by segment checkbox and then click the Assign accounts button.
    2. In the Codes grid of the Account Segments screen, specify the rounding account to use for each segment - for assets, liability, and income statement rounding.
    3. Click Enter to save the account selections, and then click Done to return to the Balance Definitions dialog.
    4. Click OK to return to the Clients screen.
  8. Click Enter to save the client information.

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Rounding amounts in statements or reports

To modify a selected statement or report to use a basis type that has been set up for whole-dollar rounding (as described above), follow these steps.

  1. Choose File > Report Designer and select the statement or report.
  2. Highlight the balance column or group of amount cells and select the appropriate basis from the drop-down list in the Column Properties or Cell Properties frame. (For example, select Report if that basis type has been set up for rounding.)
  3. Save the changes for the statement or report.
  4. To verify that the statement or report will print as desired for a selected client, choose File > Print Preview.

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