Conversion walkthrough: Financial statements

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Change to CS Support service hours

Our Support department is closed on Friday, April 28th for a company event. However, limited Accounting CS phone support is available on that date from 9 AM - 5 PM ET due to the approaching deadline for quarterly payroll tax forms.

Links to our most popular payroll tax processing topics are available in the Alerts and notices section on the right side of most pages.

After you have converted client data from CSA to Accounting CS, you have the option to convert the client's financial statements. Although Accounting CS automatically includes a number of predefined reports and financial statements, you can convert financial statements that you created in CSA. Because there are differences in how the two applications were designed, you should not expect to exactly duplicate results from CSA using the converted financial statement without modifying them post conversion.

Note: For a higher-level roadmap describing the transition process, from purchase through client data conversion to post-conversion training, refer to Transitioning from CSA to Accounting CS services.

Pre-conversion steps

  1. In CSA, choose File > Open Client and open the appropriate client.
  2. Choose Setup > Financial Statements to open the Financial Statement editor.
  3. Choose Utilities > Export to Accounting CS.
  4. Mark the checkbox for the type of statements to export — Client specific statements and/or Global statements.
  5. Select the financial statements to export, and then click OK.

    Note: During the export, CSA opens each financial statement and verifies the format of each cell in the statement. Therefore, the more statements you select, the longer it will take to complete the export. To save time during the actual export, you could open each financial statement and choose Utilities > Verify and address any errors before you export.

Conversion steps for screens in the conversion wizard

After CSA has finished exporting your financial statement data into an export file, you can import data from the file into Accounting CS using the following steps.

In Accounting CS, choose File > Import > CS Professional Suite Accounting Products Conversion.

  1. Source Data: Select the locations where your CSA system and client data files are stored.
    Show screen.

    Conversion source data screen

    1. Specify the locations of your CSA system and client data files.
    2. If you did not specify the CSA data locations in the Setup > File Locations dialog, click the Browse button to locate the CSASys (system data) and the CSAData (client data) folders within the WinCSI folder.

      Note: To find the CSAData folder location, choose Setup > User Preferences and click the File Locations tab in CSA. In most cases, the CSASys file resides in the same location. >For Virtual Office and SaaS users, the CSAData and CSASys folders are located on the Y:\ drive.

    3. In the Data Type section, choose the Financial Statements option to convert the client's financial statements.
  2. Statement Type: Select the type of financial statements to convert.
    Show screen.

    Statement type

    • Choose Global Financial Statements to convert all global financial statements. If you choose this type, you will be required to choose a CSA client as a template for the statements.
    • Choose Client Financial Statements to convert client-specific financial statements. Then in the grid, mark the checkbox for each client whose financial statements you want to convert.
  3. Standard account groups: For each CSA account group, verify or select the corresponding Accounting CS classification code and subcode.
    Show screen.

    Standard account groups mapping screen

    You can map a CSA group to a single code and subcode combination, or you can click the Ellipsis Ellipsis button button to map a group to multiple codes and subcodes (including any custom subcodes you have added). However, you must map each item to at least one classification code. If you do not, the application will display a message that says "Each Account Group must be mapped" when you click the Finish button.

    Note: The application does not convert any CSA groups that are not mapped to a corresponding Accounting CS group. If a CSA group is mapped to multiple codes and/or subcodes, the application displays "Multiple selected" in the Code and Subcode columns for that row.

    Example

    In the image above, the CapitalWithdrawal CSA group is not mapped to a corresponding Accounting CS group. Use the following steps to map this group.

    1. In the ACS Grouping column, select Account Classification.
    2. In the Code column, select EQ.
    3. In the Subcode column, select CAPW (Capital Withdrawals).

    If you need to map the CapitalWithdrawal group to a combination of codes and subcodes in Accounting CS, click the Ellipsis button and select the applicable codes.

    Show dialog.

    Multiple selection dialog

Post-conversion steps

After the financial statements have been successfully converted and imported, there may be some adjustments to the statements that need to be made.

In Accounting CS, choose File > Report Designer. Double-click a financial statement to open it.

Use the PDF comparison guides listed below as a starting point for modifying your converted financial statements in the Report Designer.

Note: You can search on Report Designer in our Help & How-To Center to find information on modifying reports. Alternatively, we offer training courses on using the Report Designer to modify financial statements and payroll reports.

Data not transferred

Accounting CS and CSA are built on different platforms, which can prevent the following items from being converted.

  • Cell shading
  • Charts
  • Storage names and rows
  • Transmittal letters

For details on data that is not converted, see the Financial Statement conversion guide.

Report comparison guides

Accounting report comparisons

Payroll report comparisons

Workpapers report comparisons

Internal notes


After completion of the Pre-conversion steps, the exported statements can be found in the following locations. If you need to reconvert the statements, you'll need to have the customer delete the files out of these locations before you can repeat the walkthrough steps above.

Client Statements

X:\WinCSI\CSAData\ClientID\ClientID_NameOfFinancialStatement.csa

Global Statements

X:\WinCSI\CSASys\Global_NameOfFinancialStatement.csa

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