Processing billing impound ACH files using Kotapay

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Using Kotapay, you can collect professional fees from your clients via funded ACH files.  If Kotapay requests that your direct deposit file contain a code of CCDBILL IMPD in the batch header, you will need to follow the steps explained in this topic.

For the billing transaction to be included in the CCDBILL IMPD section of the ACH file,

  • You must enable impound features for the Firm Vendor, and
  • The batch header record (record type 5) must list your firm's EIN in the company identification position (41-50). 

Billing_Kotapay

Enabling impound for the firm vendor

Impound is enabled on a client-by-client basis.  If you are collecting fees from multiple clients through Kotapay, you will need to follow these steps for each client.

  1. Choose Setup > Clients and select the client for which you would like to enable impound features.
  2. Click the Edit button and then click the Impound tab.
  3. Mark the Firm Vendor checkbox and select the account into which you would like your fees to be deposited.
  4. Click Enter to save the changes.

Impound_Firm_Vendor

Note: If you have not already set up an impound bank account, see Setting up banks and Setting up firm impound bank accounts.

Processing fees, creating the ACH file, and transmitting to Kotapay

Once fees have been assessed to your client and they have been finalized, you need to process the direct deposit transaction, create the ACH file, and transmit it to Kotapay.

  1. Choose Actions > Process Direct Deposit.
  2. In the Process Direct Deposit screen, click the Funding button in the upper-right corner.
  3. In the Funding dialog, select the fee(s) that you would like to process, and then click the Process button.
  4. Click Done to close the Funding dialog.
  5. In the Process Direct Deposit screen, select the transactions that include your billing fees and click the Create Files button to create the ACH file and transmit it to Kotapay.

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