Showing accruable benefit information in pay section on check stubs

Alerts and notices

By default, Accounting CS displays accruable benefit information on check stubs in a separate section than the other payroll items. By changing your setup and data entry of the accruable benefit items, you can display the accruable benefit information in the same section as the pay items as well. Use the following procedure to do so.

When accruable benefits are entered correctly, the check stub displays the accruable benefit information in a separate section.  Show me.

default accruable benefit display on check stubs

To show the accruable benefit hours paid out on a check with the pay item "Wages", the setup and data entry needs to be altered.

  1. Add a pay item for each accruable benefit item on Setup > Payroll Items.
  2. Activate the items on Setup > Employees.

    Note: You can use the Edit Multiple Employees feature to activate the items on many employees at the same time.

  3. To share the same calculation type and pay rate as it's parent (Wages), link the accruable benefit pay item calculation to its associated (parent) pay item. Learn more in Linking payroll items for an employee.
  4. When entering the payroll checks, find the cell in the grid that corresponds to the correct accruable benefit item. In the following example, 8 hours of vacation is entered in the cell where the vacation row and vacation column intersect. This allows the vacation hours to display on the check stub in the pay section, while still being deducted from the available hours balance. Show example.
    payroll check entry screen
  5. Now, the check stub will print with the accruable benefit items showing in two locations without being double counted. Show me.
    modified check stub