Massachusetts withholding deposit schedules for Forms M-941, M-941D, and M-941W

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You can select any of the following deposit schedules for Massachusetts clients using the Agent tab of the Setup > Vendors screen or the Payroll Taxes tab of the Setup > Clients screen for the Commonwealth of Massachusetts vendor.

  • Annually
  • Monthly
  • Quarterly
  • Quarterly-monthly

However, the deposit schedule that you select dictates the forms that you can submit and whether or not you can include a payment to the Commonwealth of Massachusetts vendor.

Annually, Monthly, and Quarterly deposit schedules

 Form M-941 (reconciliation form that can include a payment)

The methods available to you in the Payment Preferences section will be based on Massachusetts state requirements and the filing method you have chosen for submitting Form M-941.

Filing methods available (in the Setup > clients screen)                                 

 Payment method available (in the Setup > Vendors screen) for the filing method
Internet The payment method can be Check, Direct Deposit, or payment.
Internet with payment The payment will be included with the form. (See Creating payroll tax reconciliation forms that include payment for processing forms with payments.) The payment method can be any method except Internet because you won’t be using the vendor to pay the liability.  When you submit the M-941, the payment will be included.
Paper The payment method can be Check, Direct Deposit, or Payment.

Quarterly-monthly deposit schedule

  • Form M-941D (reconciliation form).
    Filing methods available for the form (in the Setup > Clients screen) Payment methods available for the liability (in the Setup > Vendors screen) for the filing method
    Internet Because this reconciliation form is sent via Internet and contains no payment, the payment preferences do not matter in Setup > Vendors.  You will not be using this form to pay any liability.
  • Form M-941W (payment voucher).
    Filing methods available for the form (in the Setup > Clients screen)                                                 Payment methods available for the liability (in the Setup > Vendors screen)
    None. This is a voucher, so there is NO filing method to select. 

    This form (used exclusively for the Quarterly-monthly depositors) can be submitted when using the following payment methods for the liability.

    • Check. When you choose this payment method, you will be prompted to print a payment form.
    • Direct Deposit. After the liability check is printed, the payment will be available in the Process Direct Deposit screen. You will need to set up direct deposit information in the Setup > Firm Information > Tax Agents screen for the Commonwealth of Massachusetts agent.
    • Internet. After the liability check is printed, a payment file (which you can submit to the state) is created in the Process Internet/Magnetic Files screen.
    • Payment. After the liability check is printed, the liability is recorded as a Payment type transaction in the Enter Transactions Screen.

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