Creating payroll tax reconciliation forms that include payment

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Change to CS Support service hours

Our Support department is closed on Friday, April 28th for a company event. However, limited Accounting CS phone support is available on that date from 9 AM - 5 PM ET due to the approaching deadline for quarterly payroll tax forms.

Links to our most popular payroll tax processing topics are available in the Alerts and notices section on the right side of most pages.

For payroll compliance (annually licensed)

To create payroll tax reconciliation forms that include a payment, a number of setup steps and procedures are required.

Setup and verification

The following procedures can be used to verify your client's information prior to processing returns.

Verifying client location and employee address information

Setting up client payroll tax information

Processing the form

When you are ready to process your returns, follow these steps.

  1. Enter and print your payroll checks to create liabilities.
  2. In the File > Print Checks screen, click the Liabilities tab to verify that the liabilities have been created. Note that the filing method displays as Check.
  3. (Optional) If you want to verify or modify the information on the payroll tax reconciliation form, you can follow the Editing payroll tax reconciliation form data procedure.
  4. Choose Actions > Process Payroll Tax Forms.
  5. In the Process Payroll Tax Forms screen, choose Reconciliation in the Form Type field and specify which forms to display using the selection and filtering fields.
  6. Mark the checkboxes next to the forms you want to process and select either Electronic with Payment or Internet with Payment in the Filing Method column as appropriate.
  7. Click the Process Selected button and mark the Filing Copy checkbox in the Print dialog to queue the files.

    Note: The liabilities associated with the queued files are considered to be Pending at this point and are therefore made unavailable in the Liabilities tab of the File > Print Checks screen.

Creating and submitting electronic forms with payment

If you processed forms using a filing method of Electronic with Payment, follow the steps below to create and submit the files to the agency.

  1. Choose Actions > Process Electronic Forms and mark the checkboxes for the files you want to create.

    Note: To preview and verify the files before creating them, you can click the Preview Selected button at this point.

  2. Click the Transmit Forms button to send the selected files to our secure data center. When the files are processed, the associated liabilities are closed and paid to the agency to which the forms are transmitted.

    Note: Once the payment has been transmitted, it cannot be modified or canceled within Accounting CS. The application creates a payment transaction for the paid liability in the Actions > Enter Transactions screen.

  3. You can click the Manage Electronic Forms button to open the Manage Electronic Forms dialog and review the files that have been transmitted.

Creating and submitting internet files with payment

If you processed forms using a filing method of Internet with Payment, follow the steps below to create and submit the files to the agency.

  1. Choose Actions > Process Internet/Magnetic Files and mark the checkboxes for the files you want to create.

    Note: To preview and verify the files before creating them, you can click the Preview Selected button at this point.

  2. Click the Create Files button to create the selected files. The application creates the files in the file location indicated at the bottom of the screen. When the files are created, the associated liabilities are closed.

    Note: The application creates a payment transaction for the paid liability in the Actions > Enter Transactions screen.

  3. Once the files have been created, you will need to submit them to the agency via the agency's website or application.
    You can click the file location link at the bottom of the screen to open the folder in Explorer.
  4. You can click the Manage Files button to open the Manage Files dialog and review the files that were created.

Related topics

Processing electronic forms (for filing methods other than paper or pre-printed)

Processing internet and magnetic files

Creating electronic or internet files for payroll tax payment forms

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