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Select a state from the drop-down list or visit the State-specific payroll tax form information topic to view payroll tax form information for that state.

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In this topic

Unemployment forms

Agency: New York State Department of Labor

Website: https://www.labor.ny.gov/home/

* Due date adjusts for non-banking days

Tax payment details

Deposit Schedule	Due Date	Payment Method(s)	Zero Filing Required	Zero EFT Accepted
Quarterly	Last day of the following month	Check	N/A	N/A

	Accepted	Approval required
ACH Debit
ACH Credit

Agency filing addresses

Withholding forms

Agency: New York State Department of Taxation and Finance

Website: http://www.tax.ny.gov/

Tax payment details

Deposit Schedule	Due Date	Payment Method(s)	Zero Filing Required	Zero EFT Accepted
Quarterly	Last day of the following month	Check, ACH	No	No
Quarterly	Last day of the following month	Check, ACH, ACH, Internet	No	No

	Accepted	Approval required
ACH Debit
ACH Credit

ACH / EFT payment information

The New York State Department of Taxation and Finance accepts both EFT Debit and EFT Credit payments through their PrompTax program.

• Withholding tax filers whose prior year aggregate tax withholding (through Form NYS-45, Quarterly Combined Withholding, Wage Reporting, and Unemployment Insurance Returns) was $100,000 or more are required to enroll in the program.
• Voluntary enrollment is welcomed for all withholding tax filers, regardless of withholding amount.

How to apply

The New York State Department of Taxation and Finance requires all EFT filers to enroll in the PrompTax program prior to sending any tax payment files. All payroll service providers that want to make tax payments via EFT must have their clients complete the necessary sections of the PrompTax enrollment. For more information about making EFT Credit payments, please visit the New York State Department of Taxation and Finance's website, and navigate to the Withholding Tax section of the PrompTax program page.

Payment and other information

• For EFT payments to be considered on time, payments must be initiated no later than two business days following the payroll date you are reporting or one day prior to the tax due date.

Note: If your business qualifies as a higher education or healthcare provider, EFT payment must be initiated no later than seven days following the payroll date being reported.

• If you use a payroll service and want to allow the Tax Department to discuss your confidential tax account information with them, complete Section 4 of the enrollment form or the Authorization for Release of Confidential Information section on the web form.

Agency filing addresses

Deposit Schedule	Due Date	Payment Method(s)	Zero Filing Required	Zero EFT Accepted

	Accepted	Approval required
ACH Debit
ACH Credit

Local forms

Select a locality to view its payroll tax forms.

Select a locality Employer Compensation Exp Tax Metro Trans Authority

Form processing tips

• You need to mark the PrompTax participant checkbox on the Setup > Vendors screen for the NY state income tax agent.
• You can use the Local dialog to modify the tax rate for the Metropolitan Commuter Transportation Mobility Tax (MCTMT)

E-filing notes

Forms NYS-1 and NYS-45

• Registration required - No
• File format - FSET

See also: Processing New York state payroll tax forms for electronic filing

State ID formats

Unemployment ID: 7 digits - Cannot be 1234567, all the same digit, or the first 7 digits of the EIN

Withholding ID: 9 or 11 digits with the first 9 digits the EIN. Cannot be 123456789 or all be the same digit

New hire reporting

Reporting methods

File Upload Type: Magnetic

General reporting requirements

Electronic filing required: No
Filing frequency: 20 days from hire date
Registration required: No

Website:

Related topics

State-specific payroll tax form information

Processing state payroll tax forms

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