Virginia payroll tax form information

Alerts and notices

Select a state from the drop-down list or visit the State-specific payroll tax form information topic to view payroll tax form information for that state.

Unemployment forms

Agency: Virginia Employment Commission

Website: http://www.vec.virginia.gov/

Description Approval Information Filing Methods Web fill-in Form Due Date
VEC-FC-20 Approved Paper, Internet No Last day of the following month*
VEC-FC-21 Approved Paper, Internet No Last day of the following month*

* Due date adjusts for non-banking days

Withholding forms

Agency: Virginia Department of Taxation

Website: http://www.tax.virginia.gov/

Description Approval Information Filing Methods Web fill-in Form Due Date
VA-5 Approved Internet No By deposit schedule*
VA-15 Approved Internet No By deposit schedule*
VA-16 Approved Web fill-in, Internet No Last day of the following month
VA-6 Non-submittable only Internet No January 31st
W-2 Copy 1 Available up to 2020 (No approval required) Internet No January 31st

* Due date adjusts for non-banking days

Other forms

1099 forms

Description Approval Information Filing Methods Web fill-in Form Due Date
1099-MISC No approval required Internet No January 31st
1099-R No approval required Internet No January 31st

See also: State 1099 files overview

State website: www.tax.virginia.gov

Form processing tips

To make Form VA-5 available for processing, select Internet as the payment method for the Virginia Department of Taxation vendor. After you process liabilities, Form VA-5 will be available in the Actions > Process Internet/Magnetic Files screen.

Internal note: The Form VA-5 Do not file checkbox cannot be cleared in the Payroll Taxes tab of the Setup > Clients screen. ACS can't print a paper copy of Form VA-5 due to e-file mandates. There is a waiver option that users can receive to file a paper version of the form, but the state has not approved the paper forms with the waiver only option for inclusion in ACS.

E-filing notes

Form VEC-FC-20

  • Registration required - No
  • File format - Comma-delimited
  • Test file required - No
  • The file layout should include all required and optional fields, even if no payment is included.

Form VA-6

  • Registration required - Yes
  • File format - Comma-delimited
  • Test file required - No
  • Notes: The file layout should include only the fields marked as required. Therefore, you should remove the optional fields from the file layout (Vendor ID, Bank Routing Number, Bank Account Number, and Payment Amount).

Form VA-15

  • Registration required - No
  • File format - Comma-delimited
  • Test file required - No
  • The file layout should include all required and optional fields, even if no payment is included.

Form VA-16

  • Registration required - No
  • File format - Comma-delimited
  • Test file required - No
  • The file layout should include all required and optional fields, even if no payment is included.

State ID formats

Unemployment ID: 10 digits

Withholding ID: 15 characters formatted as 30-#########F-### (30 dash 9 digits F dash three digits)

New hire reporting

Reporting methods

File Upload Type: Internet

General reporting requirements

Electronic filing required: No
Filing frequency: 20 days from hire date
Registration required: No

Website:

Related topics

State-specific payroll tax form information

Processing state payroll tax forms

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