We moved!

Help articles have been migrated to the new Help and Support. You can find help for your products and accounts, discover FAQs, explore training, and contact us!

Select a state from the drop-down list or visit the State-specific payroll tax form information topic to view payroll tax form information for that state.

Select a stateAlabamaAlaskaArizonaArkansasCaliforniaColoradoConnecticutDelawareFloridaGeorgiaHawaiiIdahoIllinoisIndianaIowaKansasKentuckyLouisianaMaineMarylandMassachusettsMichiganMinnesotaMississippiMissouriMontanaNebraskaNevadaNew HampshireNew JerseyNew MexicoNew YorkNorth CarolinaNorth DakotaOhioOklahomaOregonPennsylvaniaRhode IslandSouth CarolinaSouth DakotaTennesseeTexasUtahVermontWashingtonWashington D.C.West VirginiaWisconsinWyoming

In this topic

Unemployment forms

Agency: Virginia Employment Commission

Website: http://www.vec.virginia.gov/

* Due date adjusts for non-banking days

Tax payment details

Deposit Schedule	Due Date	Payment Method(s)	Zero Filing Required	Zero EFT Accepted
Quarterly	Last day of the following month	Check	N/A	N/A

	Accepted	Approval required
ACH Debit
ACH Credit

Agency filing addresses

Withholding forms

Agency: Virginia Department of Taxation

Website: http://www.tax.virginia.gov/

* Due date adjusts for non-banking days

Tax payment details

Deposit Schedule	Due Date	Payment Method(s)	Zero Filing Required	Zero EFT Accepted
Semiweekly (Federal)	By federal schedule	Check, ACH	Yes	Yes
Monthly	25th of the following month	Check, ACH	Yes	Yes
Quarterly	Last day of the following month	Check, ACH	Yes	Yes

	Accepted	Approval required
ACH Debit
ACH Credit

ACH / EFT payment information

The Virginia Department of Taxation accepts EFT Debit and EFT Credit payments of withholding taxes.

The State of Virginia mandates that:

• All semi-weekly filers must file electronically.
• Taxpayers whose average monthly liability exceeds $20,000 must pay their state taxes via EFT.
• All persons who act on behalf of 100 or more taxpayers, such as payroll service providers or bulk filers, must remit all such withholding payments by ACH credit transactions.
• Taxpayers whose average monthly liability is less than $20,000 can pay their state taxes via EFT voluntarily.

Payment and other information

• Tax returns are still required on the regular due date for any tax being paid, even if you are paying via EFT.
• All EFT withholding filers must continue to file Form VA-6, Annual Reconciliation, along with W-2 forms reflecting Virginia withholding.
• Semi-weekly EFT filers must continue to file Form VA-16, Employer's Quarterly Payments Reconciliation and Return to reconcile payments made throughout the quarter.

Agency filing addresses

Deposit Schedule	Due Date	Payment Method(s)	Zero Filing Required	Zero EFT Accepted

	Accepted	Approval required
ACH Debit
ACH Credit

Other forms

1099 forms

* Due date adjusts for non-banking days

See also: State 1099 files overview

State website: www.tax.virginia.gov

Form processing tips

To make Form VA-5 available for processing, select Internet as the payment method for the Virginia Department of Taxation vendor. After you process liabilities, Form VA-5 will be available in the Actions > Process Internet/Magnetic Files screen.

E-filing notes

Form VEC-FC-20

• Registration required - No
• File format - Comma-delimited
• Test file required - No
• The file layout should include all required and optional fields, even if no payment is included.

Form VA-6

• Registration required - Yes
• File format - Comma-delimited
• Test file required - No
• Notes: The file layout should include only the fields marked as required. Therefore, you should remove the optional fields from the file layout (Vendor ID, Bank Routing Number, Bank Account Number, and Payment Amount).

Form VA-15

• Registration required - No
• File format - Comma-delimited
• Test file required - No
• The file layout should include all required and optional fields, even if no payment is included.

Form VA-16

• Registration required - No
• File format - Comma-delimited
• Test file required - No
• The file layout should include all required and optional fields, even if no payment is included.

State ID formats

Unemployment ID: 10 digits

Withholding ID: 15 characters formatted as 30-#########F-### (30 dash 9 digits F dash three digits)

New hire reporting

Reporting methods

File Upload Type: Internet

General reporting requirements

Electronic filing required: No
Filing frequency: 20 days from hire date
Registration required: No

Website:

Related topics

State-specific payroll tax form information

Processing state payroll tax forms

Was this article helpful?

Yes No

Submit