State 1099 files overview

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For payroll compliance (annually licensed)

This topic explains how to create state 1099 files and provides a list of the specific 1099 file types that can be processed for each state using Accounting CS.

Creating state 1099 files

A client's state 1099 files are processed automatically when you process their federal 1099 Copy A and the 1096 using the Internet filing method. For details about how to process those forms, see Printing 1099 forms. The application creates the federal and state 1099 files using the following (default) file structure.

WinCSI\Accounting CS Data\Forms\[processing period end date]\[jurisdiction abbreviation]\Batch File X\[actual file]


If you're processing the federal and Massachusetts 1099 forms at the same time:

  • The federal 1099 is created in this folder: WinCSI\Accounting CS Data\Forms\12-31-XX\US\Batch File X\filename.
  • The Massachusetts 1099 is created in this folder: WinCSI\Accounting CS Data\Forms\12-31-XX\MA\Batch File X\filename.

To determine which 1099 file types are available for each state, refer to the state-specific information in the following section.

See also: Processing internet/magnetic files

State 1099 form processing tips

  • The Federal 1099 files are not created in the Combined Federal/State Filing (CF/SF) program format.
  • The files created for each state are to be sent directly to the appropriate state agency.
  • State 1099 files should not be uploaded to the IRS FIRE system.
  • Contact the appropriate state agency for registration and filing information.

State-specific 1099 file information

The following table lists the 1099 file types that can be created for each state and provides additional information about the files and state resources. Click the state name link within the table to expand the information for that particular state.

  • An asterisk * next to a state in the table signifies that we currently do not process state 1099 files for that state.
  • Unless otherwise noted, the application creates files only for the state that is the client's primary business location.
  • For certain states, files are created only when there are state withholding amounts on the 1099.
    • Arizona
    • Arkansas
    • Connecticut
    • Georgia
    • Idaho
    • Indiana
    • Kansas
    • Kentucky
    • Maine
    • Maryland
    • Michigan
    • Minnesota
    • Mississippi
    • Missouri
    • Nebraska
    • New Mexico
    • North Carolina
    • South Carolina
    • Washington, D.C.
    • West Virginia
Alabama * Alaska Arizona
Arkansas California Colorado
Connecticut Delaware District of Columbia
* Florida Georgia * Hawaii
Idaho * Illinois Indiana
Iowa Kansas Kentucky
Louisiana Maine Maryland
Massachusetts Michigan Minnesota
Mississippi Missouri Montana
Nebraska * Nevada * New Hampshire
New Jersey New Mexico * New York
North Carolina North Dakota Ohio
Oklahoma Oregon Pennsylvania
* Rhode Island South Carolina * South Dakota
* Tennessee * Texas Utah
Vermont Virginia * Washington
West Virginia Wisconsin * Wyoming

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