Information shared between Accounting CS and Time Rack

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Time Rack provides a time, attendance, and human resources solution that enables employers to manage employee payroll information. Time Rack produces an XML time clock file that can be imported into the application to increase the efficiency of payroll check processing.

This topic explains what information is shared between the two applications and what actions trigger information to be imported to and exported from Accounting CS.

Import / Export triggers

The application checks for and imports changes from Time Rack when any of the following occur:

  • The Setup > Employees screen is opened.
  • The Actions > Enter Batch Payroll Checks screen is opened.

When changes have been made in Time Rack, an Updates dialog displays all pending changes. You have the option to reject information by marking the Reject checkbox next to it. Clicking OK in the Updates dialog will accept all other changes to the information.

Information is exported to Time Rack from the application when any of the following occur:

  • Information is saved in the application.
  • Checks are successfully printed.

Shared employee information

  • Employee ID
  • Social security number
  • Employee name (first, middle, last)
  • Address information
  • Phone, fax, and email information
  • Primary payroll schedule
  • Departments
  • Locations
  • Hire date and Inactive date
  • Personal information (date of birth, marital status, gender)
  • Payroll items and accruable benefit balances
  • W-4 information
  • Direct deposit information

Shared client information

  • Client ID
  • Departments
  • Locations
  • Payroll item descriptions
  • Accruable benefit descriptions
  • Banks

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