Enter Trial Balance Options dialog

Show expandable text

We moved!

Help articles have been migrated to the new Help and Support. You can find help for your products and accounts, discover FAQs, explore training, and contact us!

The Enter Trial Balance Options dialog enables you to select data-entry options for the Journal Entry View of the Actions > Enter Trial Balance screen. These options are intended to make the entry of journal entries faster and more efficient. The options that you specify in this dialog are client-specific.

Choose Edit > Options in the Actions > Enter Trial Balance screen.

Fields & buttons

In the fields below, specify the default values for the applicable data-entry fields and specify the fields and/or columns to skip.

Settings

Mark the Display journal entry view checkbox to display the Journal Entry View section in the Enter Trial Balance screen.

Data Entry Defaults

Journal

Select a journal from the drop-down list to display as the default in the Journal column of the Journal Entry View grid. (The application populates the list based on the journals that have been set up in the Setup > Journals screen.)

Subtype

Select one of the following Journal Entry subtypes to display as the default in the Subtype column of the Journal Entry View grid.

  • Adjusting

    Entries that are posted to unadjusted balances so they become a part of the adjusted trial balance.

  • Reclassifying

    Entries that are not normally entered into the books and used for financial statement purposes.

  • Tax Adjustment

    Entries that modify the presentation of account balances to comply with taxing authority regulations.

  • Other

    Entries that are combined with the adjusting trial balance to create the other basis trial balance for preparing a financial statement on another comprehensive basis of accounting.

  • Potential

    Entries that need to be recorded at a later date. A potential journal entry can easily be converted to any other type of journal entry.

Distribution description

Select one of the following distribution descriptions to use for the selected journal entry.

  • Transaction description/payee. The application automatically uses the text from the Description or Payee field in the Actions > Enter Transactions screen.
  • Journal description. The application automatically uses the text from the Description field in the Setup > Journals screen for the selected journal.
  • General Ledger account. The application automatically uses the text from the Description field in the Setup > Chart of Accounts screen for each GL account distribution.

Default to posting period date

Mark this checkbox to use the posting period end date as the default transaction date for this client. If this checkbox is not marked, the Date field will be blank.

Increment journal entry reference by

Mark this checkbox and specify a number so that for each new transaction that is entered, the journal entry reference number is automatically incremented by that amount.

Notes

  • The reference numbers can include up to 8 numeric characters.
  • You may use up to 4 decimal places provided that the total number of characters for the reference including the decimal is no greater than 5.

Fields to Skip

Mark the checkbox for any field to skip as you enter data in the fields in the Journal Entry View section of the Enter Trial Balance screen. When you press the TAB key to move from field to field, the application skips the fields selected in this section.

Was this article helpful?

Thank you for the feedback!