Manage Impound Payments screen

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Use the Manage Impound Payments screen to pay funded payroll liabilities or apply payments to open funded liabilities for one or more clients or vendors. (Note that non-funded payroll liabilities, those that are set up to be paid directly from the client's check book, are paid from the Print Checks > Payroll Liabilities tab.)

To specify which types of liabilities to display (pending and funded, or funded only), to specify what outputs to create when making payments in this screen, or to set a lead time per payment method and agent type, choose Edit > Options to open the Manage Impound Payments Options dialog.

Choose Actions > Manage Impound Payments.

Fields & buttons

You can filter the data that is displayed in the Manage Impound Payments screen by using the filter. For information about filtering data in screens, see Searching and filtering data.

The Liabilities grid contains all open funded liabilities for all clients and vendors. By default, the liabilities are grouped first by vendor then client and next by item and date. You can drag and drop column headings at the top of the screen to group liabilities in the grid by different values and in ascending or descending order, but the screen reverts to the default grouping option when you close the program.

The only fields you can modify within the grid are those in the Payment Date and Payment Method fields. Note that changing the payment method on the fly for this payment does not affect the payment method that is selected on the vendor record.

You can view the details for each liability, including the source of that liability by clicking the Details Details button button for that liability in the expanded grid. The Details dialog may contain a reference, check number, and employee name.

To select liabilities to pay, you can mark the checkboxes for individual items, or mark the checkbox for a client or vendor to select all of the items for that client or vendor. In addition, you can right-click on the group header for a group of liabilities to display the options to select or deselect all liabilities in the grid or to select or deselect the group of liabilities. For example, if you have grouped liabilities in the grid by Vendor ID, right-clicking on the group header and then choosing the Select Group command marks the checkboxes for the liabilities for only that Vendor ID.  Note that the Select All and Select Group commands will not select payments with negative amounts.

The Liabilities grid includes a Group by field that enables you to group items in the grid. For details, see Grouping items in data-entry grids.

These fields display the number of transactions that will be created when you click the Pay Selected button and the sum of all transactions currently selected for payment.

When you have selected the funded liabilities that you want to pay, you can click the Print Report button to preview and/or print the Manage Impound Payments report, which lists all of the payments that are selected for creation. The report groups and subtotals the payments by payment method. Before displaying the report, the application attempts to validate the payment information, displays a list of any payments that have invalid or missing information, and deselects them in the Manage Impound Payments screen. Payments that were deselected are listed in the Unprocessed Payments section of the report.

Note: You can choose to always run this report automatically after the selected payments have actually been created. In the Manage Impound Payments Options dialog, click the Preview report after paying selected liabilities checkbox.

When you have selected all the funded liabilities that you want to pay, click the Pay Selected button. If at least one transaction is being created that requires the output of a check or stub, the Print dialog opens, to allow you to specify printing options.

Note: Use the Manage Impound Payments Options dialog to specify if you do not want a check stub or other output created for specific payment methods.

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