Edit Multiple Transactions dialog

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Our Support department is closed on Friday, April 28th for a company event. However, limited Accounting CS phone support is available on that date from 9 AM - 5 PM ET due to the approaching deadline for quarterly payroll tax forms.

Links to our most popular payroll tax processing topics are available in the Alerts and notices section on the right side of most pages.

Use the Edit Multiple Transactions dialog to do any of the following:

Notes

  • You cannot void, delete, reverse, edit, or transfer any transactions that have been posted to a prior fiscal year or to a closed posting period of the current fiscal year. You must first change the client’s posting period to move back to the appropriate fiscal year or to reopen the closed posting periods.
  • You cannot void or delete any transactions that have been cleared through the bank reconciliation. You must first unclear the transaction. If the reconciliation has already been finalized, you will need to unfinalize it and then unclear the transaction.
  • You cannot void, delete, or reverse withdrawals of funds from client accounts for impound (live payroll only).
  • You cannot modify items that are voided or reversed, but you can delete them.
  • If you choose the Void or Delete action and mark the Duplicate printed Vendor/Payee checks as unprinted checkbox, the application copies the information from the printed vendor or payee checks selected to be voided or deleted and creates an unprinted check transaction for each one. Note that because of calculation requirements, the application cannot duplicate payroll checks.

Choose Actions > Enter Transactions and click the Edit Multiple Transactions link at the bottom of the screen.

Edit Multiple Transactions link

Fields & buttons

Edit Multiple Transactions screen

Select the action to perform on the transactions. The option you select in the Action field affects the fields that are displayed in this section.

  • Delete. Select this option to completely remove the selected transactions from the database.

    If you mark the Duplicate printed Vendor/Payee checks as unprinted checkbox, the application copies the information from the printed vendor or payee checks selected for deletion and creates an unprinted check transaction for each one. Note that because of calculation requirements, the application cannot duplicate payroll checks.

  • Delete historical payments. Select this option to delete the selected historical payment transactions and open the related payroll liabilities to make them available for selection for other payments. This can be used for the closed liabilities associated with historical payroll checks created in the Generate Liabilities dialog and also for historical/closed liabilities created in the Add Liability dialog.

    Note: Because historical payment transactions do not affect the general ledger or bank account balances, they are not displayed or available in any other screens or in any reports. Only this dialog includes these historical payments to enable you to open liabilities that were incorrectly created as closed, and make them available for payments.

  • Delete payroll check templates. (Available for after-the-fact payroll only) Select this option to delete one or more payroll check templates that were created in the Actions > Enter Transactions screen. For more information see Setting up payroll check templates.
  • Void. Select this option to void the selected transactions. The application enters the text **VOID** in the Amount column for each voided check.

    If you mark the Duplicate printed Vendor/Payee checks as unprinted checkbox, the application copies the information from the printed vendor or payee checks that are selected for voiding and creates an unprinted check transaction for each one. Note that because of calculation requirements, the application cannot duplicate payroll checks.

  • Reverse. Select this option to reverse the transaction and create a reversal check transaction.

    To use a single check date for all reversal checks, specify that date in the Reversal check date field. The date must be on or after the date of the original check. If you mark the Use original check date for reversal checkbox, the Reversal check date field is grayed and unavailable. Mark this checkbox to create each reversal check using the check date of the original check.

    To use a single posting period for all reversal checks, specify that period in the Reversal posting period field. The posting period must be either the same as or after the latest posting period for the original check transactions. If you mark the Use original posting period for reversal checkbox, the Reversal posting period field is grayed and unavailable. Mark this checkbox to create each reversal check using the posting period of the original check.

  • Edit. Select this option to choose a different posting period or journal for the selected transactions. Select the item to modify from the Fields to edit field (either Posting Period or Journal) and then select the new value from the New field value field.
  • Transfer. Select this option to choose a different bank account for the selected transactions, and then select the new bank account from the Destination bank account field.

    Notes

    • Bank accounts with an Inactive status are not available for selection on new transactions. If an inactive bank account was selected for an existing transaction, you cannot change the account in the transaction record. Instead, you must use the Transfer action to transfer those transactions to another account. For details, see Transferring transactions to a different bank account.
    • The Transfer action is available for only those security groups with rights to edit (not just view) the transaction type for which they will transfer data. To enable editing rights, click the Edit checkbox in the General tab or the Accounts Payable tab of the Setup > Firm Information > Security Groups screen for each transaction type for which that security group will transfer data.
  • Filtering fields. To filter the list of transactions in the Transactions grid, select the field by which to filter the list from the drop-down list above the Transactions grid.
  • Transactions grid. The grid includes all transactions that are eligible for the action selected in the Action field and that meet the filtering options selected in the Filtering fields. Mark the checkbox for each transaction on which to perform the action, and then click OK. You can right-click in the grid to select or deselect all transactions at one time.

Related topics

Entering or modifying accounting transactions

Transferring transactions between journals

Entering individual payroll checks

Transferring transactions to a different bank account

Setting up payroll check templates

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