Account Groupings screen or Firm Account Groupings screen

Alerts and notices

In Accounting CS, account groupings are used to group similar accounts together, to compare balances in financial statements and to help in report preparation. You can include the grouping code totals on reports and financial statements.

Account groupings in Accounting CS are similar to Account Groups in Creative Solutions Accounting (CSA). They allow you to group accounts to make financial preparation easier. However, while you could select a range of accounts for an account group in CSA (via the Setup > Account Groups window); in Accounting CS, you can select only individual accounts for an account grouping.

The application uses classification codes and subcodes to define the account type and how the account should behave in Accounting CS; these codes are assigned during the conversion process or when setting up a new Chart of Accounts.

You can set up account groupings on a client level, or you can set them up on a firm/global level.

Firm-level setup

To set up or edit account groupings that can be used for any client in the firm, choose Setup > Firm Information > Firm Account Groupings. Any account groupings created at the firm level are automatically included for all new clients.

Client-level setup

To set up or edit account groupings for a specific client, choose Setup > Account Groupings, and then select the client in the upper-right corner.

Note: New subcodes that are added appear in new clients only and not existing clients.

After you set up accounting groupings, you can assign individual accounts to an account grouping in the Setup > Chart of Accounts screen. If you have set up additional account groupings in the Setup > Account Groupings screen, those groupings will also appear in the Account Groupings section of the Chart of Accounts screen.

Special information

  • The account groupings are available for selection in the Setup > Chart of Accounts screen so that you can assign grouping codes and subcodes to accounts.
  • Use the Category column to select and assign categories for each account grouping code. The category assignments can be used to generate subtotals in the Account Groupings report.

    Note: Because categories are based on the application's default Account Classifications, the Category column is not available for this account grouping.

    Category
    Current Assets
    Net Property and Equipment
    Non Current Assets
    Current Liabilities
    Long-Term Liabilities
    Equity
    Income
    Cost of Sales
    Operating Expenses
    Other Income
    Other Expenses
    Interest Expenses
    Provision for Income Taxes
    Memo
  • A standard grouping called Account Classifications is provided with the application. The Account Classifications grouping includes standard codes, and each standard code includes standard subcodes. You can add an unlimited number of subcodes to each standard code. You cannot modify the Account Classifications description or the standard codes included in this grouping. However, you can add subcodes to the standard codes and edit or delete any subcodes that you added.

    Standard codes

    Code Description
    CA Current Assets
    NPE Net Property and Equipment
    NCA Non Current Assets
    CL Current Liabilities
    LTL Long Term Liabilities
    EQ Equity
    INC Income
    COS Cost of Sales
    EXP Operating Expenses
    OI Other Income
    OE Other Expenses
    INT Interest Expense
    TAX Provision for Income Taxes
    MEMO Firm
  • Another standard grouping called Leadsheet Schedule is also provided with the application. You can edit and delete this grouping and its codes and subcodes.
  • You may not use certain special characters in any account grouping code or subcode.
    Character
    symbol
    Description
    * asterisk
    | pipe
    @ @ symbol
    ( left parenthesis
    ) right parenthesis
    " double quote
    , comma
    ' single quote
    \ back slash
  • By default, the codes and subcodes in all groupings that you add are sorted in the order they were entered. You can change the order using the Down arrow button and Up arrow button buttons to move the items up or down in the list. Note that the codes in the Account Classifications grouping are sorted in standard order, and you cannot change the order for that account grouping.

Fields & buttons

  • Description. To set up a new account grouping, enter a unique description (up to 50 alphanumeric and special characters) in this field. To modify the description for an existing account grouping, highlight the account grouping, click the Edit button, and then update the text in this field.
  • Account grouping codes grid. Enter a unique code up to 15 characters in length and a description up to 50 characters in length for the code. The code can include numbers, letters, or special characters.
  • Account grouping subcodes grid. Enter a unique subcode up to 15 characters in length and a description up to 50 characters in length for the subcode. The subcode can include numbers, letters, or special characters.

Related topics

Setting up account groupings

Chart of Accounts overview information

Transferring client information

Assigning codes to multiple accounts