Unapplying AP payables and payments

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If you find that you need to remove a payable or payment that has been applied to a payment or payable, you can use the Actions > Enter Payables screen or the Actions > Enter Transactions screen to unapply the transactions.

Notes

  • Accounting CS does not actually unapply the payment until you click the Enter button.
  • If you click Cancel or leave the transaction record without saving it, the application returns all applied payables and credit memos to their original states.

Unapplying transactions in the Enter Payables screen

  1. Choose Actions > Enter Payables.
  2. Select the appropriate client from the client selection field.
  3. Locate the transaction for which you want to unapply the transaction.
    • In the Rapid tab, locate the row for the transaction in the Transaction Detail grid, and then click the column to the left of the Type column for that row. The application highlights the row and displays an Grid row sel indicator in the column. Click the Detail tab to view the detailed transaction record.
    • In the Detail tab, use the Navigation buttons buttons to locate the transaction.
  4. In the Applied Payments section (for payables) or the Applied Payables section (for credit memos), mark the checkbox for each transaction to unapply.
  5. Click the Unapply Selected button. Accounting CS removes those transactions from the Applied Payments / Applied Payables grid.
  6. Click Enter to save the transaction. Accounting CS updates the affected transactions as necessary.
    • For payables:
      • Removes all links between the payment and payable.
      • Updates the amounts in the Payable Status section.
      • Updates the amounts in the Paid to Date and Open Balance fields on both the Rapid tab and the Detail tab.
      • Removes the payable application from the Applied Payables tab of the Actions > Enter Transactions screen for the applicable payment.
      • Adds the payable and payment transactions to the Actions > Manage Payments screen so that they are available for application to other payments and payables.
    • For credit memos:
      • Removes all links between the credit memo and payable.
      • Updates the amounts in the Credit Memo Status section.
      • Updates the amounts in the Applied to Date and Open Balance fields on both the Rapid tab and the Detail tab.
      • Adds the payable and credit memo transactions to the Actions > Manage Payments screen so that they are available for application to other payments and payables.

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Unapplying transactions in the Enter Transactions screen

  1. Choose Actions > Enter Transactions.
  2. Select the appropriate client from the client selection field.
  3. Locate the AP payment transaction for which you want to unapply payables.
  4. Click the Applied Payables tab. This tab displays all payable applications that have been applied to this AP payment.
  5. Mark the checkbox next to the payment to unapply.
  6. Click the Unapply selected button.
  7. Click Enter to save the transaction.

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See also

Accounts Payable service, overview

Applying payables and payments

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