Accounting CS
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If you process receivables in Accounting CS, it is important that you assign GL accounts to the AR accounts listed below, regardless of the accounting method selected (accrual basis or cash basis) in the Setup > Clients > Accounts Receivable tab, to ensure that the journal entries are posted to the correct accounts. Otherwise, the application will assign items with blank accounts to the undistributed account, which may cause balances to be off.
You can assign the accounts receivable GL accounts in the screens below.
| GL account | Accounting CS screen/dialog |
|---|---|
| Accounts Receivable | Setup > Clients > Accounts Receivable tab General Ledger Accounts section |
| Bad Debt Expense | Setup > Clients > Accounts Receivable tab General Ledger Accounts section |
| Beginning Balance | Setup > Customers > Accounts Receivable tab Beginning Balance section |
| Cash | Setup > Clients > Accounts Receivable tab General Ledger Accounts section |
| Cost of Goods | Setup > Invoice Items screen Purchase Information section (for Item type items) |
| Finance Charge | Setup > Clients > Accounts Receivable tab General Ledger Accounts section |
| Inventory | Setup > Invoice Items screen Inventory Information section (for Item type items) |
| Sales | Setup > Invoice Items screen Sales Information section |
| Sales tax | Setup > Invoice Items screen Sales Tax Information section |
| Shipping | Setup > Invoice Items screen Shipping Information section |
| Undeposited Payments | Setup > Clients > Accounts Receivable tab General Ledger Accounts section (for assets) |
| Unearned Revenue | Setup > Clients > Accounts Receivable tab General Ledger Accounts section (for liabilities) |
Notes
- The option to specify the client's accounting method (Accrual basis vs. Cash basis) is in the Accounting Method section of the Setup > Clients > Accounts Receivable tab.
- The application does not post historical (beginning balance) items to the General ledger. However, these items are available for AR reports.
- If you attempt to post an item to a period that is outside of the current year, the application posts the item to the current period.
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