Reconciling a checkbook for the first time

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Important reminder!

Licenses for Payroll CS, Trial Balance CS, and Write-Up CS (but not Engagement CS) permanently expired on March 1, 2017. CSA will not include 2017 tax rates or payroll forms, so, for 2017 and beyond, you will need to process payroll in another application. We recommend Accounting CS Payroll and myPay Solutions. For more information, see the following topics.

  1. From the Tasks menu, choose Bank Reconciliation.
  2. If the client has more than one checkbook already set up, the Choose Checkbook dialog appears automatically. Highlight the checkbook and then click OK.

    Click here fordetails on the Setup > Checkbook dialog.

  3. The Recurring Adjustments dialog opens automatically so that you may enter the type of adjustments not recorded during normal processing (such as bank fee charges or interest amount credits). Click the Continue button to proceed.
  4. From the Bank Reconciliation window, choose Rebuild Uncleared Transactions from the Edit menu.
  5. In the Summary tab, enter the initial statement information. (Press F1 from any field for help on that field.)
  6. To add a one-time adjustment that would not be recorded in normal processing, choose Non-recurring Adjustment from the Edit menu or from the F3 or right-click context menu, and then enter the applicable information about the adjustment.
  7. Click the Next button to proceed through each of the tabs in the Bank Reconciliation window, marking the checkbox next to each item that you wish to clear. (Press CTRL+F1 for help on using the currently selected tab.)

    To clear several consecutive items at once, highlight several lines and then choose Clear from the Edit menu or from the right-click context menu.

    To add an item, choose Initial Open Items from the Edit menu, or enter a new bank item in the Other Bank Items tab.

  8. When the checkbook has been reconciled successfully, the Unreconciled amount field on the summary tab will read zero and an X will appear next to that field.
  9. Click the Post to GL button.
  10. After completing the reconciliation and posting the adjustments to the General Ledger, you may print the required reports for the client.

    You must print these reports before advancing to the next statement. After advancing, you cannot revert to a previous reconciliation.

  11. For details on processing a subsequent reconciliation, click here.

Note: Any transactions entered prior to the setup of any checkbooks will not be automatically retrieved into the Bank Reconciliation window. If your transactions are not appearing in the Bank Reconciliation window because you entered them before setting up a checkbook, choose Edit > Rebuild Uncleared Transactions.

See also

Completing a subsequent checkbook reconciliation

Bank Reconciliation WalkThrough (PDF).

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