The Payroll Journal report includes detail for all or selected payroll checks that have already been processed in the application. You may choose all checkbooks or a single checkbook, the preferred sort order, and the preferred data range. The report may optionally include the following information for each processed payroll check: pay rate, hours, net benefit accruals, company expense amounts, sales, units, periods, and/or departmental detail. If you are a licensed user of the optional Payroll CS Direct Deposit module and you have selected a data range of Latest Check Date, you may also choose to report direct deposit distributions. To change the primary sort method to department, mark the Departmental report checkbox, click the Department selection tab, and select the departments to include in the report (the default selection is Print all departments).
Open the File > Print dialog by using one of the following methods: (1) clicking the Print button on the toolbar, (2) clicking the Print Reports icon on the shortcut bar, or (3) choosing Print Reports from the File menu. On the Reports tab in the Print dialog, double-click Payroll Journal to move this report to the Selected pane. With Payroll Journal still highlighted, click the Options button to open the print options dialog for this report.
See also: Payroll CS reports; Payroll Compliance module reports
Print options
Print options for a report may be saved as part of a report profile. Otherwise, print options automatically revert to their default settings when you deselect a report for printing or exit the Print dialog (unless the Save report options checkbox is marked in the Print tab of the Setup > User Preferences dialog).
Note: To display average hours worked per check, mark the Employee totals checkbox and either the Hours / Totals option or the Show components option.
General tab
Choose one of the following options from the drop-down list:
- <ALL> (default selection)
- 1st payroll checkbook
- 2nd payroll checkbook
- nth payroll checkbook
Choose one of the following options from the drop-down list:
- Check Date/Check Number
- Check Date/Name
- Check Number
- Employee ID/Check Date
- Employee ID/Check Number (default selection)
- Name/Check Date
- Name/Check Number
- Order Entered
Choose one of the following options from the drop-down list:
- Current month (default selection)
This option refers to the calendar month of the check creation, not of the check date.
- Previous quarter
This option includes all checks entered during the previous quarter, regardless of the check date.
Note: The application uses the current payroll period to determine the previous quarter.
- Current quarter
This option includes all checks entered during the current quarter, regardless of the check date.
Note: The application uses the current payroll period to determine the current quarter.
- Current year
This option refers to the calendar year of the check creation, not of the check date.
- Latest check date
Includes check records only with the latest check date and filters out any other check records.
- Selected ranges
If you choose this option, you may also fill in one or more of the following starting and/or ending dates to limit the range(s) of printed or handwritten check records to include in the report:
- Check date: Start/End
- Period end date: Start/End
- Check number: Start/End
- 1st - 4th quarter
These options include all checks entered during the specified quarter, regardless of the check date. You must also specify the year of the selected quarter - Current year or Previous year.
- Current detail period/Previous detail period/Specific detail period (Only available if detailed payroll periods are active for this client)
These options include check records created during the current, previous, or a specified detail payroll period.
For information on selecting an appropriate range option for your report, see Range options for reports overview.
To exclude departments with zero amounts, mark this checkbox.
A departmental report includes a primary sort and filter on departments, which enables you to provide a multi-department client with a breakdown of information based primarily on departments rather than on employees or checks.
Mark the Departmental report checkbox to change the primary sort method to department. In addition, click the Department selection tab and choose either all departments or selected departments.
Note: When the Departmental report checkbox is marked, the Department detail checkbox (under Optional Information) is automatically grayed.
To display employee totals before the company totals in the Payroll Journal report, mark this checkbox. These totals will print even if the Summary report option is marked.
To display employee totals sorted by average hours worked per check, mark this checkbox. The option is available when the Employee totals checkbox and either the Hours / Totals option or the Show components option are marked.
To exclude detail for individual employees, mark this checkbox.
The following optional information may also be included in this report. Mark the checkbox for each item that you wish to include in the report.
- Rate (default = OFF)
- Effective rate (default = OFF)
This option is only available for clients using piecework payroll. Mark this checkbox to include the effective rate in the report, that is (pieces x rate) รท hours paid.
- Show components (default = OFF)
For each pay item, lists the type of hours (regular, OT, or DT) separately but within a single column. This option is not available if the Pieces option is selected.
- Hours (default = ON)
Not available if Show components is selected. For each pay item, lists each type of hours in a separate column. You must also choose one of the following options:
- Totals (total hours - default selection)
- Regular, O/T (regular and overtime hours)
- Regular, O/T, D/T (regular, overtime, and double-time hours)
- Pieces (default = OFF)
This option is only available for clients using piecework payroll. Mark this checkbox to include piecework information. This option is not available if the Show components option is selected.
- Net accruable benefits (default = ON)
- Company expenses (default = ON)
Mark this checkbox to include the employer's expenses for FICA-SS and FICA-Med, FUTA, SUTA (multiple states), and any company matching expenses.
- Sales/Units/Periods (default = ON)
- Department detail (default = OFF)
For each employee, lists detail by department. This option is not available if the Departmental report checkbox is marked.
- Do not print zero amounts (default = OFF)
To exclude zero amount items from the report, mark this checkbox.
- Include TPSP department (default = OFF)
To include detail for the third-party sick pay department, mark this checkbox.
- Direct deposit (default = OFF)
To include the direct deposit allocation for any check with a direct deposit deduction, mark this checkbox. (Available only for a licensed user of the optional Direct Deposit module.) This checkbox is active only when Latest check date is selected in the Data range field.
Employee selection tab
Print all employees vs. Print selected employees
Employees available
Employees selected
Department selection tab
Print all departments vs. Print selected departments
Departments available
Departments selected
Font tab
Font tab
Page Layout tab
Page Layout tab
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