When setting up a new client, enter the month-end date for the client's first month of payroll processing, using the MMDDYY format. The application updates this field automatically each time you move the client to a different payroll period. If you need to change this date during regular client processing, choose File > Select Period to Process.

Shows the ending date for the latest period ever processed for the current client.

The application uses this field to keep track of the point through which benefits accruals and vendor totals are calculated. The application updates this field automatically when you advance to a new processing period (by choosing Select Period to Process from the File menu).

For Payroll CS clients, see also: Revert to Previous Month [Help menu]

Select the type of payroll tax forms to be filed for this client:

• 941
• 944
• 943
• 945

Opens the Payroll Report Options dialog. This dialog contains options regarding the appearance of your Payroll reports. You can choose to use the Payroll name rather than Client name in the report headings, and select the number of decimal places to use for hours and rates.

If you process GL transactions for this client using the CSA General Ledger module and wish to have the application create automatic payroll journal entries in the General Ledger, click this button to open the Payroll Journal Entry Options dialog.

If you process GL transactions for this client using The Write-up Solution II (WS2), click the WS2 Payroll JE Options button to open another dialog where you may enter information for the automatic payroll journal entry in WS2.

For a Client Bookkeeping Solution Master Licensee using Accountant's Assistant

Mark this checkbox if you will be retrieving payroll information for this client from BusinessWorks into Accountant's Assistant. When you choose Utilities > Accountant's Assistant > BusinessWorks, CSA will search for the BusinessWorks file for payroll information (as well as the file for general ledger transactions) in the file location that you specify.

Payroll information that is retrieved can be used to prepare Form 940/941 and SUTA forms in CSA. If the BusinessWorks Client checkbox is marked in the Payroll tab of the Client Properties dialog, when you retrieve data into the 940, 941, or SUTA the application will look for the BusinessWorks payroll file in the client's CSA data folder and pull the relevant information from that file. No employee records are created or updated in CSA as part of a January - November retrieval from BusinessWorks.

When W-2 information is imported from a client's December export from BusinessWorks, the employee records are automatically added to the Setup > Employees window in CSA using generic payroll items; existing employees in CSA will be matched automatically based on the SSN. If you need to make changes to the employee records for the W-2s to print correctly, you can edit the information in the Setup > Employees window.

To indicate that third-party sick pay processing is required for this client, mark this checkbox.

See also: Procedures for handling third-party sick pay (PDF)

When this checkbox is marked, an XML export payroll journal entry file is automatically created each time you advance the payroll period (regardless of whether the client is set up to use a summary or a detailed payroll JE). The export file is created in the client's folder within your CSAData folder. The naming convention for the export file is Trans.CCCCCMMDDYY.xml, where the Cs represent the first five characters of the client ID and MMDDYY represents the end date of the payroll period you moved from. When the Export journal entry checkbox is marked, you can choose to export either in detail or summary format. When the XML payroll journal entry file is created, the application displays a listing of the transactions in a preview window from which you can print a copy.

For more information, please see Creating an XML payroll journal entry file and importing it into a Write-Up CS or Trial Balance CS client.

Select the form printing fee schedule you wish to use for the current client from the Form printing fee drop-down list. You can set up any number of form printing fee schedules in the Form Printing Fees dialog.

If the form printing fees are non-taxable, mark the System-posted form fees are non taxable checkbox, otherwise leave this checkbox unmarked.

Enter the following information for each state in which the client employs workers:

ST and State Name
Required entry: Enter the two-character state postal code (or select it from the drop-down list) for each state that is relevant to the payroll processing for the selected client. When you move the cursor to the next field, the state name automatically appears in the next field. This information is needed for calculations of withholding and payroll tax amounts.

Withholding ID
Enter the client's withholding ID for the selected state.

SUTA ID
Enter the client's SUTA ID for the selected state.

SUTA rate and 940 rate
Click the Item Properties button for the selected state to open the SUTA Rate Details dialog.

Wage limit
The wage limit for each state is set globally in the SUI/SDI tab of the State Tax Information dialog. To open this dialog, choose Setup > System Configuration > Payroll Tax Information > State.