You can use the Tree View window in Engagement CS to view and organize all engagements, folders, and documents within each engagement according to your needs. To provide maximum flexibility, Engagement CS does not automatically sort your folders and workpapers, so you can easily change the sort order to meet your personal preferences. Use the View > Filter By Folder command or click the Filter 
button on the toolbar to select and view only those engagements or folders in the Tree View that you currently want to work on.
Note: To display all the columns in the Tree View window, position the mouse pointer over the vertical border of the window. When the mouse pointer changes its appearance 
, click and drag the border to the left or right to adjust the window size.
Columns
The folder list displays all the engagements, folders, documents, workpapers, and other types of files with a unique document icon for each type, as follows:
Note: The following file types, (except for PDF documents and Excel workpapers) are opened and saved in Microsoft Word within Engagement CS. This provides a read/write copy (MS Word, Adobe, or MS Excel format) and a read-only copy.
Icon
|
File type
|
File extension
|
 |
Microsoft Excel |
.xls |
 |
Microsoft Word |
.doc |
 |
CSA Financial Statement > Transmittal Letter > Report |
.fsr, .ltr |
 |
Adobe Reader file |
.pdf |
 |
PPC Documents |
.eap, .eck, .elt |
 |
Document Reference |
.html |
 |
Text |
.txt |
 |
Web page |
.html |
 |
XML documents |
.xml |
 |
Graphics, bitmaps, and Jpegs |
.gif, .bmp, .jpg |
Displays the name of the document as entered in the Create Workpaper wizard.
Note: A status of
Complete appears to the right of the engagement name when the
wrap-up process has been successfully completed for the current engagement.
Displays a number 1 in the column if the selected document has not yet been refreshed. In addition, the entire line for the document will be highlighted in red when the selected document is outdated.
You can use the Refresh documents on demand 
toggle button on the Engagement CS toolbar to open, update, and close workpapers multiple times without invoking an automatic refresh of the workpapers within the engagement. When the toggle button is turned on (pressed), workpapers can only be refreshed manually via one of the refresh options from the Edit command menu.
Displays a number 2 in the column if the selected document has been edited after it has been signed off by the reviewer or any of the other three custom signoff types.
See also: Identifying warnings in the Tree View window.
Notes
- Documents that are outdated in the engagement appear in red the Tree View window. For details, see Refreshing engagement documents on demand.
- If you open an Excel or Word workpaper signed off by the reviewer, when closing the workpaper you will be prompted to save the workpaper. If you save the workpaper - even if no changes were applied - a warning 2 will appear in the Warning column indicating that the workpaper was modified after it was reviewed. Be sure not to save the workpaper if no changes were applied.
Displays the staff ID (3 alphanumeric characters) and the words Checked Out to the right the ID when assigned to a staff member on the engagement team. An Unassigned status appears when the workpaper does not have a staff member on the engagement team assigned to it.
Note: Workpapers and documents that have been assigned from the Master Client Data (MCD) and checked out to specific staff members in the field are made unavailable (grayed in the Tree View window) in the master engagement until they are checked in again.
Displays the number of notes (open, cleared, and reviewed) that are associated with the document or workpaper, folder, and engagement.
Displays the staff ID who is a preparer for the workpaper or document.
Displays the staff ID who is a reviewer for the workpaper or document.
Notes
- You can drag and drop workpapers to a different engagements in the Tree View window of the engagement workspace. The action of dragging and dropping the workpaper to the new engagement location does not remove it from its original location, but only copies to the new location.
- The drag-and-drop function in the Tree View window cannot be used to move workpapers across engagements when the Multi-staff function is enabled.
- Signoff information and history is maintained when folders, workpapers, or documents are moved within the same engagement. However, signoff information and history is cleared when folders, workpapers, or documents are moved to a different engagement.
- You can filter the folders in the Tree View window by clicking the Filter button on the toolbar and selecting the folder(s) that you want to view exclusively in the Tree View window. See Filter by Folder for details.
- You can easily identify the open engagement in the Tree View window by the open briefcase
icon in the Tree View window. Each engagement is labeled as either the (Master) or (Local).
- You can right-click to open the context menu on the selected document or workpaper in the Tree View window to open the Workpaper Properties dialog, where you can edit the Name, Workpaper Reference, assignment, and other properties.
- You will be prompted to clear all warnings when you attempt to wrap up the engagement. When this action is taken, all warnings are cleared from the Tree View window and workpapers are refreshed as needed.
Menu commands
The following special commands are available from the Edit menu or from the F3 or right-click context menu when the Tree View window is active in the Engagement CS workspace.
Note: The options that are available on the Edit menu or from the F3 or right-click context menu vary depending on which item is currently selected in the Tree View (engagement, folder, or workpaper).
Choose this option to open the New Document dialog where you can select documents to add to an engagement. For details, see Inserting a new engagement document.
Note: If a workpaper is selected in the Tree View window when you choose to insert a new document, the new document will be added to the parent folder and sorted into a position based on the current sort order.
Choose this option to open the New Folder dialog where you can name and insert a new folder into the Tree-View window.
Notes
- Folders can be added at the Engagement or Folder level in the Tree View window.
- The folder is inserted as the last item in the currently selected folder in the Tree-View window.
Opens the Workpaper dialog where you can view all information pertaining to a specific workpaper and designate the name and reference for the currently selected workpaper. You can also specify roll forward treatment of a workpaper, assign the workpaper to a specific staff member, track signoffs, and view the history of the current workpaper.
For more details, see Workpaper Properties
Choose this option to open the currently selected workpaper or document in the Document View window.
Depending on the type of document or workpaper that is selected in the Tree View window, choose this option to open the document or workpaper in Microsoft Excel or Microsoft Word.
Choose a one of the refresh commands to refresh a single document, all documents, or only those that are flagged as outdated in the Tree View window.
You can choose Copy Document and Paste Document from the right-click context menu in the Tree View window to copy and paste an engagement document or workpaper into the same engagement (different folder), another engagement within the same client, or an engagement in a different client. The document or workpaper is inserted as the last item in the currently selected folder.
Notes
- If you copy a workpaper in the same engagement, you will be prompted (Yes or No) to include the history and signoff information with the copy of the workpaper:
- Selecting Yes saves the information in the new copy, and opens the Workpaper Properties dialog where you can edit the Name, Workpaper Reference, and assignment. Note that the signoff(s) are removed, history deleted, and the Created by information are updated.
- Selecting No opens the Workpaper Reference dialog, where you can enter the Name and Workpaper Reference, assign the workpaper to a specific staff member, or leave the workpaper Unassigned.
- Workpapers must have a unique workpaper reference and workpaper name within the same engagement.
- If a workpaper is copied into a different engagement (in the same client or another client) the signoff information and historical data are cleared automatically.
Choose this option to sign off on an engagement workpaper or document, with the appropriate signoff type. The name, date, and type fields in the Sign Off grid of the Workpaper Properties dialog are filled in automatically.
See also: Workpaper Properties
Choose this option to attach a signoff to all or selected workpapers in the current engagement at the same time, using the same signoff type.
See also: Multiple Document Signoff [Edit menu]
Choose this option to print or store an image in FileCabinet CS for the selected engagement, folder, document or workpaper in the Tree View window.
See also: Print Engagement [File menu]
Choose this option to send the selected workpaper or document to another engagement using the Engagement CS print driver or to an available printer.
Expand tree. Choose this option to expand all folders within the Tree View window.
Collapse tree. Choose this option to collapse all folders within the Tree View window.
Choose this option to search for a current word contained in the name of a document or workpaper in the Tree View window for the current engagement.
You can sort folders and workpapers in ascending or descending order depending on where your mouse pointer is located in the Tree View window. For example, if you choose a sort option from the right-click context menu while your mouse pointer is selecting a single folder in the Tree View window, then only the workpapers in that folder will be sorted alphabetically (either ascending or descending). If you choose a sort option from the right-click context menu while your mouse pointer is selecting the engagement (including all engagement folders), then all folders and workpapers in the engagement are sorted alphabetically.
Select these options to sort the folders or workpapers in ascending or descending order in the Tree View window.
Notes
- Select the topmost folder of the section of subfolders or workpapers in the Tree View window that you want to sort before selecting the sort option.
- When multiple folders are sorted at one time, the workpapers within the folders are sorted in the same manner as the folder in which they are located.
Right click on the document that has been inserted into the current engagement from your PPC Library, and choose this option to open and edit it in Practice Aid Manager (when you have the product installed).
Note: This option is not available on the right-click context menu when a PPC document is not selected in the Tree View window.
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