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Change to CS Support service hours

Our Support department is closed on Friday, April 28th for a company event. However, limited Workpapers CS phone support is available on that date from 9 AM - 5 PM ET.

Use the Accounting Information tab of the Clients screen to specify general ledger processing information for your client.

Choose Setup > Clients and click the Accounting Information tab.

Note: If you access Workpapers CS via Virtual Client Office, you can view the information in this tabbed page, but you cannot modify it.

Fields & buttons

  • Current fiscal year end date. Enter the date for the current fiscal year end or click the Down arrow button button to select the date from an onscreen calendar attached to the field.

    Note: If any transactions have been entered for the client and the current period end date is not within the latest year, the application does not allow you to change the current fiscal year end date.

  • Period frequency. Select the processing frequency for the client. Note that this field will be grayed out unless the Current period end date selected for the client falls within the client's latest fiscal year. The latest fiscal year is determined by the fiscal year in which the Latest period end date falls.
    • Annually. The period end date is the fiscal year end date.
    • Monthly. (Default) The period end dates will increment by one-month intervals (12 periods).
    • Quarterly. The period end dates will increment by three-month intervals (4 periods).
    • Semiannually. The period end dates will increment by six-month intervals (2 periods).
    • Thirteen periods. The period end dates will increment by 4-week (28 days) intervals (13 periods).
    • Weekly. The period end dates will increment by 1-week (7 days) intervals (52 periods).
  • Period end dates. Click the Edit Dates button to open the Period End Dates dialog, where you can specify period end dates for a given year.
  • Current period end date. Select the current period end date for the client. By default, the application uses your computer's system date to determine the current period. To specify a different date, click the Down arrow button button to select a different date. The dates included in the drop-down list are specified in the Period End Dates dialog.

    Note: If the Current period end date does not fall within the same year as the Latest period end date, the Current fiscal year end date and Period frequency fields will be disabled.

  • Latest period end date. This field is for informational purposes only. It displays the end date for the latest period for which this client's data has been processed. You cannot edit the date in this field. The application automatically updates the date in the following situations.
    • The period is advanced to a new period or the year is closed to a new year via the Actions > Change Posting Period command, and that period or year has not yet been accessed for the client.
    • The date in the Current period end date field is updated and the new date falls after the latest period end date. The Latest period end date will never go back in time, even if the current period is moved back to a prior period.
    • The frequency is updated such that the existing Latest period end date does not apply with the newly selected frequency. For example, if the frequency is monthly and the Current period end date and the Latest period end date are 1/31/10, and you change the frequency to quarterly, the Current period end date and the Latest period end date will both change to 3/31/10.
  • Enable close posting periods for Workpapers CS. Mark this checkbox to close posting periods for a client to prevent adjustments from being made to those periods. This functionality is disabled by default, but you can enable it on a per-client basis. See Closing GL periods in Workpapers CS for additional details.

Select the applicable entity type for the client - 1120, 1120S, 1065, 1040, 1041, 990E, 990PF, 5500, 1120 Puerto Rico, or 1065 Puerto Rico. The application uses the entity type to determine which tax codes will be available to be assigned in the Setup > Chart of Accounts screen.

Select the appropriate account to use as the default account for any amounts throughout the application for which a distribution account has not been specified. All transactions must be assigned to a GL account. If you save a transaction without a GL account, the application will assign it to the Undistributed account specified here. By default, the application uses account 999.

If you select a different GL account in this field, the application will use the new account for transactions saved going forward. It will not change this account for existing transactions.

  • Balance definitions. Click the Edit button to open the Balance Definitions dialog, where you can specify which journal entry types to include in the calculation of each balance type and to specify which balance types will be rounded on reports.
  • Budgets. Click the Edit button to open the Budgets dialog, where you can enter a description for each of the five budget balance types.
  • Transaction date defaults posting period. Mark this checkbox to have the application update the posting period based on the transaction date entered. The application will default the posting period to the period in which the transaction date falls, but you can override the default posting period during data entry. Click here for additional details.
  • Do not post to core general ledger accounts. This checkbox is available for clients with a segmented chart of accounts mask that uses two or more segments. Mark this checkbox to hide core/parent GL accounts with associated segmented accounts from the drop-down list in all GL account fields. When this checkbox is marked, the Enter Trial Balance screen displays the core/parent accounts, but you cannot post to those accounts. This will prevent you from accidentally posting transactions to core accounts.

    Note: Workpapers CS enables you to change this setting for multiple clients at the same time.

    You can mark or clear the Do not post to core general ledger accounts checkbox for multiple clients at the same time via the Edit Multiple Clients wizard.

    1. In the Setup > Clients screen, click the Edit Multiple Clients link at the bottom of the screen.
    2. In the Information to Edit screen of the wizard, mark the Accounting Information checkbox and click Next.
    3. In the Client Selection screen, mark the checkbox for all applicable clients and click Next.
    4. In the Accounting Information screen, mark the Do not post to core general ledger accounts checkbox, and then select Yes to mark the checkbox for each selected client or No to clear the checkbox.
    5. Click Finish.

Related topics

Period End Dates dialog

Changing a client's processing frequency

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