To minimize the number of folders that are listed in the Folders window, you can hide older documents. Hidden documents are still accessible, but they are stored in a folder labeled "{Hidden documents}." Documents are hidden if the folder's period end date is earlier than the number of months before the current date that you specify in the Hide > Unhide Documents dialog.

To hide documents:

1. Choose Setup > User Preferences.
2. On the Drawer List tab, mark the Hide document folders based on period end date checkbox.
3. In the Hide Documents dialog, choose the number of months or years (based on your choice of how the drawer contents are displayed) from the drop-down list to specify a cutoff point before which documents are to be hidden. Any document folder in the MM/YYYY or YYYY format (and its contents) that has a period date earlier than the cutoff point will be moved to a {Hidden Documents} folder for each drawer.

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