Use this dialog to set preferences for scanning an image, including choosing the destination of scanned pages, adding descriptions for scanned pages, changing the orientation of scanned pages, and choosing a scanner. See Scanning documents for more information on scanning.
To open this dialog, choose Image > Scan.
Fields & buttons
From this field, select the type of scanner (TWAIN or WIA) that you will use to scan documents into Digita FileCabinet. Then, click the Select button to select the default scanner.
Note: If you are using Digita FileCabinet in a Digita Virtual Office environment, you must use a TWAIN-compliant scanner.
Click this button to open the Scan Options dialog, where you can set options to reduce the image size when saved to disk, to optimize the reduced image for colour or black and white pages, and to invert colour for scanned pages.
Select from this field the ID for the drawer in which you will store scanned pages, or choose <<Select multiple drawers>>.
If you want to add scanned images to an image group contained in the current drawer, enter the image group name in this field, or choose an image group from the drop-down list. To create a new image group, enter a name for the new image group in this field.
Select this option to append the images to the existing image group that was selected or entered in the Image Group field.
Notes
- This option is available only when multiple drawers are selected in the Drawer ID field.
- If there is not an image group in the selected drawers that match the text entered in the Image Group field, Digita FileCabinet will create a new image group.
Select this option to create a new image group in the selected drawers, even if there is an image group with the same name in one of the selected drawers.
Notes
- This option is only available when multiple drawers are selected in the Drawer ID field.
- If there is an image group in the selected drawers that matches the text entered in the Image Group field, Digita FileCabinet will create a new image group (named Copy 2). Digita FileCabinet will not overwrite the existing image group.
Mark the checkbox for each folder that should contain a copy of the scanned image.
Note: Folders used in the current drawer appear at the top of the folder list, followed by a separator line, and then followed by the list of remaining folders (those not in use in the current drawer).
Click this button to scan an image using the current settings in the Scan Pages dialog.
Keywords for searching and annotation
Enter text to be used as keywords for searching and/or as an annotation on the scanned image.
By choosing from the items in this field, you can apply the description you entered to the following:
- Keywords for searching: Digita FileCabinet uses this description when you perform searches.
- Keywords and all pages text annotation: Digita FileCabinet includes the description in searches and adds the description as a text annotation on all pages of a multiple-page scanned image.
- Keywords and first page text annotation: Digita FileCabinet includes the description in searches and adds the description as a text annotation on the first page only of a multiple-page scanned image.
Note: When you enter text in the Keywords for searching and annotation pane, Digita FileCabinet selects Keywords for searching in the applied to field.
Image group contents (appears after initial scan)
Images for the current group are listed in this pane.
Click the button to sort images in ascending order. Click the button to sort images in the order of the default naming buttons.
Click the button to delete images selected in the Image names list.
Click the button to separate the selected image from its subgroup.
Click the button to group the selected images together.
Note: This button is enabled only after you select multiple images.
Click the button to open the Reassign Image dialog, where you can choose options for reassigning the selected image to another image group or drawer.
The name of the image that you selected in the Image names list appears in this field. To change the name of the selected image, update the text in this field or enter a new name. You can also change image names using the default naming buttons beneath this field.
When this checkbox is marked, a large preview window opens for each page you click in the Image group contents pane. You can close the large preview window by clicking the Close button in the lower-left corner of the preview window. Unmark this checkbox to disable the large preview feature.
Displays the image that you selected in the image names list. You can use the to view magnified areas of the selected image.
When you position the cursor over the Image preview pane in the Image Groups or Copy dialogs, the cursor becomes a magnifying glass and a magnified image area appears. You can move the zoom area vertically and horizontally with the mouse to view magnified segments of the selected image. This is useful for viewing small text in a scanned document.
Click this button to rotate all images in the current group 90 degrees to the left.
Click this button to rotate images selected in the Image names list 90 degrees to the left.
Click this button to continue scanning.