Approving and posting receipts and adjustments

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If your firm uses the approval process for receipts and adjustments, then each receipt and adjustment must be approved and posted by staff whose security privileges enable them to approve and post these items.

The approval and posting process helps to ensure accurate data. When used, the process excludes entries from firm balances until a staff member with privileges for approving and posting within Practice CS reviews and releases the entries by approving and posting them.


Typically, one staff member enters the data, and another (usually a supervisor, manager, or partner) approves the data. The data is then posted, often by the same staff member who approved it.

Note: The option to use the approval process is set in the Preferences tab of the Firm setup screen. Choose Setup > Firm > Preferences tab and mark the Required for Receipt & Adjustment Entry checkbox.

To approve and/or post receipts and adjustments, follow these steps.

  1. Choose Actions > Receipt & Adjustment Entry > Review tab.

    Note: The Review tab is available only if the approval and posting process is activated on the Preferences tab of the Firm setup screen.

  2. If necessary, filter the list by choosing an existing filter from the drop-down list in the Filter field, or click the More More button button and create a new filter. See Filtering your data for more information.
  3. Narrow the list further, if necessary, by marking the Unapproved Only and/or Unposted Only checkboxes.
  4. In the selection grid, mark the checkbox next to each item that you want to approve and/or post.
  5. Click the Approve Selected button or Post Selected button to approve or post the selected items.

Note: You can right-click in the selection grid to access additional commands for this tab, including Unapprove Selected, Unpost Selected, Select All, Deselect all, and Print Grid.


If you need to unapprove/unpost a receipt for some reason (for example, it was applied to the wrong client), you can do so on the same screen.

  1. Choose Actions > Receipt & Adjustment Entry > Review tab.
  2. Unmark the Unapproved only and Unposted only checkboxes.
  3. Mark the checkbox for each receipt you want to unapprove/unpost.
  4. Right-click in the grid and choose Unapprove Selected. This will both unpost and unapprove the selected receipts.

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