Statements overview

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You can enter detailed information in statement dialogs throughout UltraTax CS in order to prepare and print the statements that are required by taxing authorities. Use only the statement dialogs that you determine are necessary for processing returns. If statement detail is not required, just enter the total amount in the input screen field.

General information

  • Fields that have statement dialogs attached are preceded by the Statement Statement button button. If the statement dialog contains data, the "S" on the Statement button button is red and underlined.
  • To open a field's statement dialog, place the cursor in the field, then do one of the following: choose Edit > Edit Statement, press E, or click the Statement dialog button.
  • If you open a statement dialog in an input screen that has multiple statement fields, you can click the Open Statement button button from the statement toolbar and select the statement you want to open from drop-down list. Instead of opening as separate dialogs, each statement opens in a separate tab in one statement dialog.
  • You can view the contents of a statement for a particular line on the form without quitting data entry and without printing or previewing the entire return. To view the statement, press CTRL+F to switch to Form view, and click the View Statement button next to the appropriate field on the form. (Note that this feature does not apply to statement dialogs in 1120 and 1065 apportionment data entry.)
  • UltraTax CS also enables you to set up your own custom statements. (Note that this feature does not apply to statement dialogs in 1120 and 1065 apportionment data entry.)
  • You can import data from an Excel spreadsheet or the Windows Clipboard into any UltraTax CS statement dialog. Imported rows are indicated by an Excel logo next to the row number.
  • You can also export data from statements to a Microsoft Excel workbook or a file in Data Interchange Format (DIF). Used in conjunction with the statement data import feature, this enables you to maintain client statement data in a separate spreadsheet and import the updated data into UltraTax CS without re-entering information manually. 
  • You can enable multi-line statements. To do so, choose Setup > User Preferences > Data Entry tab and mark the Enable multi-line statements checkbox. When you mark this checkbox, one row of data will display on multiple lines so that you can see all of the information without scrolling.
  • To select multiple rows of a statement at a time, hold CTRL and click the desired rows. You can also select all rows between two points by holding SHIFT and clicking the beginning and end of the desired range. This may be useful when deleting several rows at a time after importing statement data. 

Federal-to-state transfer of Statement dialog data (all entities except 709 and 5500)

If statement dialog data is transferred from a federal return to a state return, UltraTax CS displays the transferred data in blue text. View example.

Transferred data

If necessary, you can delete the line item from the state return by deleting the row from the state's statement dialog. If you delete a line item, UltraTax CS does not include that item in subsequent federal-to-state data transfers. You would have to manually enter the data again if you want it included on the state return.

Alternatively, you can overrule the transferred amount by entering the appropriate amount in the state's statement dialog field. If you enabled overrule notifications, UltraTax CS displays the new amount in black and the field is marked with red chevrons to indicate that you have overruled the transferred amount. View example.

Override indicator


  • When you overrule a transferred amount, UltraTax CS does not overwrite that amount with subsequent federal-to-state data transfers.
  • To delete the overruled amount and restore the original transferred amount, right-click the field and choose Delete overrule or simply enter the original amount in the field. UltraTax CS removes the red chevrons from the field.
  • To confirm the accuracy of the overruled amount, right-click the field and choose Acknowledge overruled data. UltraTax CS removes the red chevrons from the field and disables the acknowledge functionality from the right-click menu. To restore the original amount later, you will need to enter it manually.
  • If you overrule any transferred amounts on the state input screens and have enabled overrule notifications, the Diagnostics window includes an Input Screen Overrules tab that lists all overruled amounts. The overrules that you have not acknowledged are listed first, followed by those that you have acknowledged.

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