Processing multiple-state returns (1041)

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This topic provides general information about processing state or multiple-state 1041 returns.

A multiple-state return is one that has one resident state and one or more nonresident states attached.

Properly preparing federal returns

As much information as possible transfers from the federal return to the state return to minimize the amount of data entry at the state level. There are several areas on the federal input screens where you are required to enter data specifically for the state return.

  • F/S fields: Interest income, dividend income, and other income statement contain federal-only and state-only F/S fields. Use these fields only if preparing a multiple-state tax return. For multiple-state returns, make duplicate line entries of an item for each state, as necessary, with a different postal code for each entry. In the F/S field, enter S for all but one of the duplicate line entries. The federal product disregards entries coded S. Enter F in the F/S field if the item is applicable only to the federal return.

  • State postal codes on federal input screens and in statement dialogs: There are many state postal code fields on federal input screens and statements. Use these fields in the Interest income and Dividends statements on Screens Income, Broker, K1, and K1T when processing multiple-state returns or when processing only one state return that requires entry of a state use code. Use these fields in other statements on other screens to indicate the source of the income.
  • State use codes: Federal input screens with statements, such as the Other income, Interest income (including foreign source), and Dividends (including foreign source) statements on federal Screen Income or Broker, may contain State use code columns. Enter the appropriate code for the state you are processing to provide additional information about how the amount should be processed at the state level.

    Note: The codes that are available in State use code columns are specific to the state postal code entered in the related Postal Code field for the data being entered. If state use codes are not applicable to the entered state, the State use code fields will be shaded.

  • Using Screen StPmt: Screen StPmt in the Payments folder is used to enter all applicable information for estimated tax payments for states or other types of returns. Screen StPmt is a multiple-unit input screen. This means that you should complete a separate section of the input screen for each state if you are preparing multiple-state returns.

Selecting the state return to process

You can add state returns for a client at any time. After you add a state return for a client, a product button with the state's name appears at the top of the folders block in tax data entry. To enter state data, click the state's product button and click the state's input screen folders on the left side of the screen. To switch between federal and state returns, click the product buttons at the top of the folders block.

Some states have resident and nonresident returns on the same forms. Other states have separate forms for residents and nonresidents. The appropriate choices of forms are available for the states you have selected in File > Client Properties.

When you enter data in federal input screens and statements dialogs, the first time you enter the state postal code of a licensed state product, you are asked if the state should be added to the return (if you have not already done so). This prompt occurs only once for each state.

When you proforma data for a client with a multiple-state return in the previous year, the appropriate states are automatically included in the folders block for that client if the state application is present, or the appropriate state is automatically included the first time the client is opened after the state application is installed. Note that if one or more of the states is no longer applicable, the state can be removed using the File > Client Properties dialog. For more information, see Deleting a state / city return for a client.

Previewing and printing returns

To preview all of an open client's returns, choose File > Preview. From the preview window, use the Print Page button to print a single page or the Print All button to print all of the client's return. Also, to print returns, choose File > Print Returns. See Printing tax returns for more information.

Invoice: A 1041 invoice automatically with the client's returns. Because UltraTax CS prints only one invoice per client, complete all returns applicable to the client before printing. The invoice then lists amounts for each of the client's returns.

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