Preparing Drake data for conversion to UltraTax CS

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New (tax) year, new help!

Fixed Assets and UltraTax CS 2023 help is now on Help and Support. We're still moving articles, but you can find most content for the 2023 tax year there. Continue using the Help & How-To Center for tax years 2022 and older.

The first step to prepare data for conversion from Drake to UltraTax CS is exporting the data in the proper format and preparing the files for our Conversion Team. Complete the steps below to create the files you'll need to provide to convert your data for use in UltraTax CS.

If you are just getting started, check out the Conversion overview before you continue with the steps in this article.

Current forms and schedules that convert from Drake

General information Schedule Form Facsimile
Demographic Information Schedule A 4835 W2
Direct Deposit Info Schedule B 2106 W2-G
Payments Schedule C 2441 1099R
Misc. Income Schedule D 4797 SSA-1099
Misc. Deductions Schedule E 5329 5498SA
Education Expenses Schedule F 6252 1099-MISC
IRA Information Schedule H 8839
Keogh/Sep/Simple Schedule K-1
Depreciation Schedule K1-T
Auto Expenses
Prior Year Carryovers
General information Schedule Form
Demographic Information Schedule B 1125-A
Page 1 Information Schedule D 4797
Payments Schedule E 6252
Shareholder Information Schedule F 8609
Rent and Royalty Schedule K
Depreciation Schedule K-1
Prior Year Carryovers Schedule L
Schedule M-1
Schedule M-2
Schedule M-3
General information Schedule Form
Demographic Information Schedule B 1125-A
Page 1 Information Schedule D 4797
Partner Information Schedule F 6252
Rent and Royalty Schedule K 8609
Depreciation Schedule K-1
Prior Year Carryovers Schedule L
Schedule M-1
Schedule M-2
Schedule M-3

Before you provide data to convert

Complete the following before you prepare data for conversion:

  • Remove any client passwords: You'll need to remove all client passwords in your old software before you prepare the data to send to the Conversion Team.
  • Rename, renumber, or modify client IDs. The Conversion Team will use the same client IDs in your old software. If you need to modify any client IDs, do so before sending data for conversion. Client IDs must be unique across all entities in UltraTax CS.

Prepare data for conversion

  1. Create a folder on your desktop where you will export your Drake data.
  2. Copy and paste the files from your Drake data directory to the folder you created in step 1. Depending on which year of data you are converting, the default data directory for Drake is C:\DRAKEYY\DT\ where YY is the two digit year.

    Notes:

    • For the most efficient conversion, you should send all data for a given year at the same time.
    • Do not include cross-entity returns (TX Franchise, NV Commerce, OR CAT), consolidated 1120 returns, imported trial balance data for business tax returns, or Schedule K-1 data shared between business and individual returns.
  3. Right-click the folder you created in step 1, and select Send to > Compressed zip, or ZIP the folder using your preferred method.

    Note: Do not password protect or encrypt the ZIP file.

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