Vendors > Direct Deposit tab

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Important reminder!

Licenses for Payroll CS, Trial Balance CS, and Write-Up CS (but not Engagement CS) permanently expired on March 1, 2017.

For details, see CSA license expiration 2017 – frequently asked questions.

Some processes documented in the Help & How-To Center are no longer applicable, due to the discontinuation of these CSA modules.

Use the Direct Deposit tab of the Setup > Vendors window to define and maintain the general direct deposit information for a vendor.

Payroll CS supports electronic vendor payments to taxing authorities and electronic collection of client billing amounts using the Payroll CS Direct Deposit module.

Fields & buttons

Displays the Payee name (name of the selected vendor)

Mark this checkbox if you want this vendor's checks to be posted to a direct deposit account.

Note: When you are prenoting the vendor account, this checkbox must be unmarked. Once the account has been approved by the bank, this checkbox must be marked to produce live direct deposit vendor files.

Enter the ID of the bank where this vendor's checks should be deposited, or select it from the drop-down list. The program automatically uses the routing number entered for this bank in the Direct Deposit setup when creating electronic transactions.

Enter the account number of the account where payments to the selected vendor should be deposited.

Choose Checking, Credit Loan, or Savings from the drop-down list.

Choose one of the following options from the drop-down list:
Approved; Prenote/Zero Balance; or Waiting.

The program automatically updates this field from Prenote/Zero Balance to Waiting when you write a prenote file either by printing checks or by using the commands from the Direct Deposit Tasks menu. It updates this field from Waiting to Approved when you select Update Account Status from the Tasks menu in the Payroll CS Direct Deposit module.

Select the appropriate impound type from the drop-down list. This field is available only when the Commercial account checkbox is marked.

None (default option)

Billing/Other Select this option if you are creating impound transaction ACH files for billing or other purposes

Tax Select this option if you are creating impound transaction ACH files for tax purposes.


  • If you are impounding money for both tax and billing or other purposes, you must use two separate vendor records, one for each impound type.
  • Licensed users of InterceptEFT direct deposit transmission - If you are using the Impound feature for the current client, the Impound type must be None.

    Disclaimer: InterceptEFT is an unaffiliated third party that some of our customers have engaged to provide direct deposit, tax payments, ACH processing, or credit card merchant services.

Mark the Commercial Account checkbox only if you want to create a CCD - Cash Concentration or Disbursement (corporate transaction) ACH type file rather than a PPD - Prearranged Payment and Deposit Entry (consumer transaction or regular vendor payment) ACH type file.

Note: This checkbox must be marked to activate the Impound type field for licensed InterceptEFT users.

For Federal tax payments, mark the Federal tax type option and then select the federal tax payment type from the drop-down list.

Note: Certain federal tax types can be broken down into sub-categories within the Distributions dialog and their distributions are handled in different ways. For more information, see the distribution information for the following federal forms.

For state or local tax payments, mark the State or Local option and then enter the appropriate tax type. The state or local taxing authority should be able to provide you with the appropriate information to enter here.

When the State or Local option is selected, the Distribution amount types fields are available, which allow you to break down the total payment amount into subcategories. Specify the amount type for each line by making the appropriate selection from the drop-down lists. Your choices will be associated with the amounts reflected in the Distributions dialog of your vendor checks.

If a number other than the client's federal taxpayer ID number is to be used for the state taxpayer ID, enter that number here. Otherwise, you may leave this field blank.

Enter the period ending date, in an mmddyy format, for the applicable period that corresponds to the vendor tax type. Any updates to this field must be made manually.

Distribution amount types for Lines 1 through Line 3 are available for all state tax types, but not all federal tax types. Only tax payments for Forms 941, 720, and CT-1 allow for the tax payment to be broken down into subcategories.

For more detailed information, please refer to the Setting up a vendor for direct deposit tax payments topic.

Related topics

Setup > Vendors overview topic

Setting up a client for direct deposit

Setting up a client for direct deposit tax payments

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