Prenote Accounts [Direct Deposit module, Tasks menu]

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Important reminder!

Licenses for Payroll CS, Trial Balance CS, and Write-Up CS (but not Engagement CS) permanently expired on March 1, 2017.

For details, see CSA license expiration 2017 – frequently asked questions.

Some processes documented in the Help & How-To Center are no longer applicable, due to the discontinuation of these CSA modules.

Prenoting is the process of transmitting an ACH file that has zero-balance transactions. This allows the Federal Reserve to verify that the account number and routing number combinations are valid so that funds, when transferred, will be withdrawn from and deposited to the correct accounts.

You can use the Payroll CS application to automatically change a selected file's status from Prenote/Zero Balance to Waiting when you write a prenote file. Prenote the account by either printing checks or by using the commands in the Tasks menu in the Payroll CS Direct Deposit module.

You may need to prenote each withdrawal and deposit account in the application as a one-time procedure for each client and receive approval before you can begin transferring funds between accounts. The bank receiving the direct deposit transactions should be able to inform you of any prenote requirements.

From the CSA main window, choose Utilities > Direct Deposit, and then (from the Maintain Electronic Transaction Files dialog) choose selecting Tasks > Prenote Accounts.

Note: We recommend prenoting tax deposit and withdrawal bank accounts as well as payroll, vendor, and checkbook accounts. When prenoting a vendor account, be sure the Process electronic payment checkbox is unmarked in the Vendors window. Once the account has bank approval, this checkbox must be marked to produce live direct deposit files.

Related topics

The Payroll CS Guide to Handling Direct Deposit (PDF) contains an extended example describing the client setup and processing steps for direct deposit.

Setting up a client for direct deposit

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