Embedded objects overview

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An embedded object differs from "static" items that you can store, but not edit, in Digita FileCabinet. When an object is embedded in Digita FileCabinet, you can edit that object in the source application, or from within Digita FileCabinet using many of the features of the object's source application.

For example, if you embed a Microsoft Word document, when you double-click the document in Digita FileCabinet, it opens for editing in Microsoft Word. If you choose Setup > User Preferences, click the Misc tab, and clear the Open embedded Microsoft Office documents in a separate window checkbox, any embedded Microsoft Office objects are displayed for editing in the Watch window, and the menus and toolbars change to those for Microsoft Word (with certain Digita FileCabinet commands still available). You can make changes to the document and then click anywhere in the Folders window to save the changes. Digita FileCabinet also saves any changes you make to an embedded object when you choose File > Close Object.

If you embed an existing file from your local drive or network, changes that you make to the embedded object do not affect the original file.

If you edit an embedded Outlook email message, it opens in Outlook, allowing you to send the email message to a recipient after making your changes.

Note: When viewing embedded PDF files in Digita FileCabinet, the menus do not change to those of the source application, though the Adobe Reader toolbar is available.

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