Manage Payments > Rapid tab

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Change to CS Support service hours

Our Support department is closed on Friday, April 28th for a company event. However, limited Accounting CS phone support is available on that date from 9 AM - 5 PM ET due to the approaching deadline for quarterly payroll tax forms.

Links to our most popular payroll tax processing topics are available in the Alerts and notices section on the right side of most pages.

Use the Rapid tab of the Manage Payments screen to quickly select payables for payment or to quickly apply payments to payables. The Rapid tab gives you a quick view of all of the vendors with at least one open payment or open payable.

Choose Actions > Manage Payments and then click the Rapid tab.

Special information

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Vendor payments grid

The appearance and behavior of the grid depend on the option you choose in the Payments and Applications section in the Preferences tab of the Manage Payment Options dialog.

To access this dialog, choose Actions > Manage Payments. In the Manage Payments screen, choose Edit > Options.

  • Mark the Allow multiple applications per vendor checkbox to use the grid to apply payables to payments in multiple groups instead of a single group.
  • Mark the Allow multiple payments per vendor checkbox to use the grid to pay each payable for a vendor with a separate payment instead of using one payment to pay the selected payables.

The vendor payments grid includes a Group by field that enables you to group items in the grid. For details, see Grouping items in data-entry grids.

Displays the vendor ID and vendor name as entered in the payment or payable record. You cannot modify the information in these fields.

  • If this column contains checkboxes, mark the checkbox for each payable or payment to apply together for the selected vendor.
  • If this column contains drop-down lists, select the same application group number for each payable and unapplied payment combination that you want to apply together for the vendor. When you click the Apply Payments button, the application applies each group of payables and payments for each vendor.

    Note: The drop-down list in this column is available only when there are one or more payments and one or more payables for the same vendor. As soon as you select two or more transactions of the same type (two payables or two payments), you can select only one offsetting type in the same grouping.

    • Example 1: If you select Apply Group 1 for payable 1, payable 2, and payment 1, you cannot select credit memo 1 or payment 2. However, you can select additional payables for the group.
    • Example 2: If you select Apply Group 1 for credit memo 1, payment 1, and payable 1, you cannot select payable 2. However, you can select additional payments for the group.
  • If this column contains checkboxes, mark the checkbox for each payable to include in the payment.
  • If this column contains drop-down lists, select the same payment group number for each payable that you want to group into a single payment.

Note: If AP Check is selected as the payment type for a group, all payables in the group must have the same address selected in the Detail tab of the Actions > Enter Payables screen. If any payables in a payment group have different addresses selected, the Select Vendor Address dialog opens automatically for you to select a single address.

Displays the date after which the discount is no longer available.

For payables, this column displays the due date of the payable. For payments, this column is blank.

Displays the reference number for the payable, payment, or credit memo.

Displays the current open amount for the payment, payable, or credit memo before any of the selected payments have been applied.

The open amount of a payment or payable is the portion of that payment or payable that is available to be applied to another payable or payment.

Displays the discount amount that is applied to the payable. By default, the application enters the amount from the Discount Amount field for the transaction in the Actions > Enter Payables screen, but you can override this amount to an amount that is less than or equal to the discount amount. If the discount has expired, this amount will default to 0.00.

  • For rows in which an item is selected in the Apply column, you must enter an amount in this column.
  • For rows in which a payable is selected in the Pay column, the application displays the open amount of the transaction to be paid, but you can change this amount.

Note: When you select an item in either the Pay column or the Apply column, you can specify the payment amount to apply (up to the total amount of the net open balance) in this column. All AP payments, AP checks, and credit memos are displayed as negative amounts; all payables are displayed as positive amounts. If you enter an amount in this column, you must use those rules.

  • For prepayments (AP Payment, AP Check, and Credit memo), this column displays the payment type, and you cannot modify this field. For payables, the application automatically selects the payment preference method from the Main tab of the Setup > Vendors screen, but you can select a different type if necessary.
  • You can select only one payment type for each group. If you select multiple payables for a payment group, the application uses the payment type selected for the first payable in the group. You can change the payment type in that row, but the Payment Type field is disabled for the remaining payables in that group.
  • The Direct Deposit option is available for vendors that are set up for direct deposit. The application creates an AP check with direct deposit allocations for the ACH.

Displays the amount of the payment only when selections are made in the Pay column. If multiple payables are selected for a payment group, it displays the sum of the payment for the group.

By default, the application selects the bank account from the Payment Preferences section in the Main tab of the vendor record, but you can select a different bank account if necessary.

If you select multiple payables for a payment group, the application uses the bank account selected for the first payment in the group. You can change the bank account in that row, but the Bank Account field is disabled for the remaining payables in that group.

If you select the Online Bill Pay payment type, the drop-down list includes only those bank accounts for which the Vendor payments processed by InterceptEFT checkbox is marked in the Main tab of the vendor record.

Disclaimer: InterceptEFT is an unaffiliated third party that some of our customers have engaged to provide direct deposit, tax payments, ACH processing, or credit card merchant services.

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Related topics

Manage Payment Options dialog

Applying payables and payments

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