Enter Payables screen

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Change to CS Support service hours

Our Support department is closed on Friday, April 28th for a company event. However, limited Accounting CS phone support is available on that date from 9 AM - 5 PM ET due to the approaching deadline for quarterly payroll tax forms.

Links to our most popular payroll tax processing topics are available in the Alerts and notices section on the right side of most pages.

Use the Enter Payables screen to view, add, modify, and delete payables and credit memos. In Accounting CS, you create credit memo transactions in the same manner as you create payable transactions.

If you set up amortization schedules for one or more vendors in the Setup > Vendors > Distributions tab, those schedules are available for selection in the Temp/Amort field in the Detail tab.

You can choose how you want to enter these transactions - using either the Rapid tab to enter multiple payables and credit memos in quick-entry mode or the Detail tab to enter detailed, individual transactions. As you enter data in one tab, the application simultaneously adds that information to the other tab, so you can switch between tabs as you enter transactions.

Choose Actions > Enter Payables.

Tabbed pages in this screen

Rapid tab

Detail tab

Fields & buttons

The Enter Payables screen includes search and filter fields to help you navigate the list of transactions.

  • Use the Search field in the upper-left corner of the screen to search for a particular transaction. See Searching and filtering data for additional information.
  • Use the Primary filter field is in the upper-right corner of the screen to limit the transactions to current period transactions only, open balance transactions only, or both.
  • Use the Filter field in the upper-left corner of the screen. Click the Filter button button to specify filter criteria. See Searching and filtering data for additional information.

By default, the Enter Payables screen includes only the first 50 transaction records. (In the Rapid tab, the grid displays the first 49 transactions plus a blank row for adding a new transaction.) If the client has more than 50 transactions, the application displays a "Results Limited" notation in the upper-left corner of the screen and a Get More Items button in the upper-right corner of the screen. Click the Get More Items button to retrieve the next 50 transactions for this client.

The status bar displays information about the transactions entered in the Enter Payables screen.

  • Last payable. Displays the transaction date and the gross amount for the last payable that was entered for the vendor that is selected for this transaction.
  • Net income effect. Displays the effect that the current payable or credit memo will have on the net income.
  • Vendor balance. Displays the open balance for the vendor that is selected for this transaction, but it does not include the current transaction amount.
  • Transaction count. Displays the total number of transactions that are currently displayed in the Enter Payables screen.
  • Add button (Detail tab only). Opens a blank transaction record.
  • Delete button. Deletes the selected transaction. If any payments have been applied to this transaction, the application prompts you to confirm that you want to delete it. If you click Yes, the application unapplies all applied payments before it deletes it.
  • Void button. Voids the selected transaction. If any payments have been applied to this transaction, the application prompts you to confirm that you want to void it. If you click Yes, the application unapplies all applied payments before it voids it.
  • Enter button. Saves the current transaction.
  • Cancel button. Returns the transaction to its previous state without saving any changes. For new transactions, it closes the transaction record without saving any information.

Related topics

Accounts Payable service, overview

Enter Payables Options dialog

Entering AP payables and credit memos

Searching and filtering data

Entering dates in Accounting CS

Unapplying AP payables and payments

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