Bank Accounts > Client Direct Deposit tab

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Use the Client Direct Deposit tab to specify direct deposit bank account information for clients processing ACH files via Accounting CS Client Access.

Note to the accounting firm: If both your firm and your client are processing ACH files using the same bank account, direct deposit information should be set up both in this tab (when the client is processing ACH files) and in the Direct Deposit tab (when the firm is processing ACH files). This is necessary in cases where the firm and the client require different details in the ACH file 5 Record.

Choose Setup > Bank Accounts and then click the Client Direct Deposit tab.

Fields & buttons

If ACH files for this bank account are to be processed by Kotapay, mark the checkbox in this section. When this checkbox is marked, the only field in this screen that can be modified is the Status field in the Bank Account Prenote Information section.

Enter or select the following originator information

  • Originator bank. Select the originator bank (the bank where the ACH file is originating) from the drop-down list. This list is populated by banks previously entered in the Setup > Firm Information > Banks screen. If this bank has not yet been added, you can add it here on the fly.
  • Immediate origin. You can select your company's EIN (Client EIN), the Originator bank routing number, or Other as the immediate origin. If you choose Other, enter the appropriate numbers in the Other field.
  • Immediate origin name. Choose either your company name (Client name), Originator bank name, or Other (and then specify other).

    Note: If at least one employee or vendor is set up with an International direct deposit allocation, Other is not a valid selection for Immediate origin.

Select the immediate destination - the bank that will receive the ACH file - from the drop-down list.

Specify the prenote status for the account: Approved, Prenote, or Waiting. (For more information regarding prenoting, refer to the Prenoting direct deposit files topic.)

Mark the checkbox for each type of file (Payroll checks, Vendor checks, or Tax deposits) that is balanced. Unbalanced files have a transaction for each direct deposit amount and account. Balanced files have an additional withdrawal transaction from the account that is the total amount of the credit transactions.

Note: If you mark any of these checkboxes after the files have been created, the application will not change the ACH files. You must reprocess the client's payroll to include the balanced files.

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