Setting up client bank accounts

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The Bank Accounts screen enables you to add or modify information about bank accounts used for the selected client.

  1. Choose Setup > Bank Accounts.
  2. In the Bank Accounts screen, select the appropriate client from the client selection drop-down list at the top of the screen.
  3. Click the Add button.
  4. In the Main tab , enter the description for the bank account in the Description field and select the bank from the Bank drop-down list. The list contains all banks that have been set up in the Setup > Firm Information > Banks screen.
  5. In the Account type field, select Checking, Savings, or Credit card from the drop-down list, as appropriate, and enter the account number in the Account number field.

    Note: If you use the Bank Feeds feature for your client, you must select a bank. When you link a credit card for bank feeds, the bank routing number does not matter. Select a sponsoring bank associated with the credit card company.

  6. In the References section, enter the next check number to be used and, if appropriate, specify a beginning reference to be used for zero-amount net checks, such as payments via direct deposit, EFTPS, and electronic or internet files, by marking the Zero amount net checks checkbox and entering the beginning reference in the text field.

    To have the application prompt you to verify the check or reference number when printing payroll checks from this bank account, mark the Prompt to confirm next check number before printing checkbox. The application will open the Confirm Next Check Number dialog at print time. To have the application increment check numbers appropriately when printing checks on pre-numbered check stock and a check uses more than one sheet of check stock, mark the Pre-numbered check stock checkbox.

  7. In the General ledger section, enter the appropriate, unique GL account(s) to be used for this bank account and then enter the reconciliation journal entry reference to be used for transactions in this account, if applicable.


    • You can leave the account blank if you don't use GL accounts.
    • If you need to enter a GL account, it must be unique for each of the client's bank accounts. Do not enter an undistributed account number, such as 999.
    • If you use the impound feature, the GL account must be unique across bank accounts and impound bank accounts within the Firm client.
  8. If you will be using Bank Feeds to import transactions directly from your client's financial institution, click the Link Account button to have the application send your client an email to request access to their account.
  9. Click the Layouts tab to select default check layouts selection, specify MICR information, and select logos and signatures to associate with the bank account.
  10. Click the Direct Deposit tab and enter any direct deposit information for this account as necessary.
  11. Click the Enter button to save the bank information.

    Note: If the application displays a message saying that the GL account already exists in another bank account, but you do not see a bank account that uses that GL account, verify that this GL account is not being used for an inactive bank account. To display inactive bank accounts in the bank accounts list, mark the Include inactive checkbox in the upper-right corner of the screen. Show me.

    Inactive bank accounts

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