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The ability to consolidate clients in Accounting CS enables you to combine account and balance data from multiple subsidiary client records into one master client record, while retaining data in the original client records. You can use the consolidated client data for reporting purposes and for making cross-company comparisons. You can also run diagnostics to list any subsidiaries that have changed since the consolidation - accounts added or deleted; account balance changes; account grouping and/or tax code assignment change.
Special information
- Each subsidiary client can be associated with only one master client.
- You cannot set up clients who use Accounting CS Client Access as master clients.
- You cannot consolidate data for a master client into another master client.
- After you create a client record, you cannot change the master client status of that client. All master clients remain master clients and all non-master clients remain non-master clients.
- The client selection list includes only those clients that are not associated with another master client and that meet the consolidation requirements (same fiscal year end and same period frequency). The client selection list does not include any clients for whom there is a date entered in the Inactive date field in the Main tab of the Setup > Clients screen.
- You cannot enter or import client data into a master client record. You must enter or import the information in the subsidiary client records before you create the consolidated master client.
- The option to create a master client is unavailable if other services are selected for the client.
- You can remove subsidiary clients from the master client data by first clearing the checkbox for that subsidiary client in the Consolidate Clients screen and then reconsolidating the master client.
- For clients converted from Creative Solutions Accounting (CSA): You can select a converted client as a subsidiary client in the Actions > Consolidate Clients screen. If the converted client was a master client in CSA, that client will be considered a normal client in Accounting CS, not a master client. Master clients must be created as new clients in Accounting CS.
Procedures and examples
The following topics walk you through the process of consolidating and reconsolidating client data, and includes examples of consolidated account numbers and account balances.
- Creating a consolidated master client record. Provides details about creating a consolidated master client from the Setup > Clients screen and provides details about the limited functionality in various screens when working in a consolidated master client.
- Consolidating client account and balance data. Provides a procedure for consolidating client data for subsidiaries in the Consolidate Clients screen.
- Reconsolidating client data. Provides a procedure for reconsolidating client data and removing subsidiaries that were previously consolidated into the master client.
- Examples of consolidated account numbers
- Examples of consolidated account balances
- Consolidating client payroll tax information. Provides a procedure for creating payroll consolidation groups, which enable you to process consolidated payroll tax forms and impounded tax payments for groups of clients that would normally be considered a single client, but have been split up into several clients.
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