Transaction Templates > Template tab

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Change to CS Support service hours

Our Support department is closed on Friday, April 28th for a company event. However, limited Accounting CS phone support is available on that date from 9 AM - 5 PM ET due to the approaching deadline for quarterly payroll tax forms.

Links to our most popular payroll tax processing topics are available in the Alerts and notices section on the right side of most pages.

Use the Template tab to define general information for transaction templates and to set the frequency at which to create transactions from the template.

Choose Setup > Transaction Templates. The application displays the Template tab in the Transaction Detail section by default.

Fields & buttons

Enter up to 11 alphanumeric characters for the template ID. This ID is displayed in the drop-down list in the Template field in the Actions > Enter Transactions screen for transactions of the same type.

Enter up to 120 alphanumeric characters for the template description. This description is displayed in the drop-down list in the Template field in the Actions > Enter Transactions screen for transactions of the same type. Note that this description is not related to the Description field in the Transaction Detail section.

Select the frequency at which to create transactions from this template. The fields in this tabbed page vary based on the frequency selected. Note that after you save an Automatic, Last day of posting period, or Scheduled template, you cannot change the type.

  • Automatic (for journal entries only)

    If there is activity in a period for at least one of the accounts selected for the automatic journal entry, the application will automatically create journal entries from this template when you set up or edit the template, change the posting period, preview or print reports, or choose Edit > Recalculate Automatic Journal Entries in the Actions > Enter Transactions screen.

    The following fields are available for automatic-frequency transactions.

    • Calculation method. Displays the method the application will use when calculating the transactions created from this template.
    • Starting period. Select the posting period in which to begin creating the automatic journal entries.
    • Basis. Select the balance basis (Adjusted, Other, Report, Tax, or Unadjusted) to use for calculating the automatic journal entries.
    • Prior periods. Select one of the following options for regenerating transactions within prior periods (prior to the latest period ending date).
      • Do not calculate in prior periods. The application will not regenerate transactions for any periods that fall before the latest period ending date.
      • Calculate in all prior periods. If you move to a prior period (of any fiscal year) and modify transactions or balances, the application will automatically regenerate transactions affected by those changes.
      • Calculate in prior periods of latest fiscal year only. If you move to a prior fiscal year (prior to the year in which the latest period ending date falls), the application will not automatically regenerate any transactions, even if you change transactions or balances in that fiscal year.
    • Prioritize Automatic Transaction Templates. This link is available for saved transaction templates with an Automatic frequency. Click this link to open the Prioritize Automatic Transaction Templates dialog, where you can specify the order in which to calculate the automatically generated transactions.
  • Last day of posting period (for journal entries only)

    Accounting CS will automatically create a transaction on the last day of the posting period.

    Recurrence date. Enter the date for the next transaction to be created. As the application creates transactions from the template, it increments the date in this field based on the frequency settings.

  • On demand

    On demand templates are available for selection in the Template field in the Transaction Detail section of the Actions > Enter Transactions screen for transactions of the same type. (Journal entry templates are available when you select Journal entry as the transaction type; deposit templates are available when you select Deposit as the transaction type; payment templates are available when you select Payment as the transaction type.) This enables you to create transactions from the template at any time.

  • Scheduled (for deposits and payments only)

    Scheduled templates are set up to create transactions on a specified calendar schedule. When you select this type, Accounting CS enables the fields in the Schedule tab.

Related topics

Setting up and using transaction templates

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