Setting up journal entry, deposit, and payment transaction templates

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Our Support department is closed on Friday, April 28th for a company event. However, limited Accounting CS phone support is available on that date from 9 AM - 5 PM ET due to the approaching deadline for quarterly payroll tax forms.

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Accounting CS enables you to set up transaction templates that contain information for the application to use as default information for journal entry, deposit, or payment transactions. When the application creates transactions from a template, it automatically enters the information saved in the template into the appropriate fields of the transaction record.

Choose Setup > Transaction Templates and select the appropriate client in the client selection field.

Setting up a journal entry template

  1. In the Type field in the Transaction Detail section, select Journal entry, and in the Subtype field, select the appropriate journal entry subtype.
  2. Select the appropriate journal, or add one on the fly.
  3. If all transactions created from this template will use the same reference and description, enter that information in the Reference and Description fields.
  4. If applicable, enter information in the following fields.
    • Auto-reverse next period. (For Adjusting and Regular subtypes) Mark this checkbox to have the application reverse the journal entry when advancing to the next posting period.
    • WP reference. (For Adjusting, Other, Potential, Reclassifying, and Tax adjustment subtypes) Enter a workpaper reference number.
    • Difference. (For Other, Reclassifying, and Tax adjustment subtypes) Select the applicable difference type — Permanent or Temporary.
    • Misstatement. (For Potential subtypes) Select the applicable misstatement type - Known classification, Known misstatement, Projected classification, or Projected misstatement.
  5. Enter applicable information in each of the tabbed pages below.
  6. Click Enter to save the template.

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Setting up a deposit template

  1. In the Type field in the Transaction Detail section, select Deposit.
  2. Select the appropriate bank account and journal, or add them on the fly.
  3. If all transactions created from this template will use the same reference, description, and/or amount, enter that information in the appropriate fields.
  4. Enter applicable information in each of the tabbed pages below.
  5. Click Enter to save the template.

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Setting up a payment template

  1. In the Type field in the Transaction Detail section, select Payment.
  2. Select the appropriate bank account and journal, or add them on the fly.
  3. If all transactions created from this template will use the same reference, vendor, description, and/or amount, enter that information in the appropriate fields.
  4. Enter applicable information in each of the tabbed pages below.
  5. Click Enter to save the template.

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See also: Using transaction templates to create journal entry, deposit, or payment transactions

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