Transaction Templates screen

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Change to CS Support service hours

Our Support department is closed on Friday, April 28th for a company event. However, limited Accounting CS phone support is available on that date from 9 AM - 5 PM ET due to the approaching deadline for quarterly payroll tax forms.

Links to our most popular payroll tax processing topics are available in the Alerts and notices section on the right side of most pages.

Transaction templates contain information that the application can recall and automatically enter in new transactions that are created from the template. This saves you time during data entry and helps prevent data-entry errors because some of the information is already entered for you.

The on demand templates that you create in this screen are available for selection in the Actions > Enter Transactions screen for deposit, payment, and journal entry transactions.

Choose Setup > Transaction Templates.

Tabbed pages in this screen

Template tab

Calculation tab (for automatic journal entry templates only)

Distributions tab

Details tab (for deposit templates only)

Schedule tab

Fields & buttons

The templates list displays information about all templates that are set up for the selected client.

Select the transaction type from Type field, and then enter information in the fields that you want Accounting CS to automatically fill in when creating transactions from this template. The fields in the Transaction Detail section may change based on the type you select.

  • Subtype. Select the applicable journal entry subtype.
  • Journal. Select the applicable journal or add one on the fly.
  • Reference. To use the same reference for all transactions created from this template, enter that reference in this field.
  • Description. To use the same description for all transactions created from this template, enter that description in this field.
  • Auto-reverse next period. (For Adjusting and Regular subtypes) Mark this checkbox to have the application reverse the journal entry when advancing to the next posting period.
  • WP reference. (For Adjusting, Other, Potential, Reclassifying, and Tax adjustment subtypes) Enter a workpaper reference number.
  • Difference. (For Other, Reclassifying, and Tax adjustment subtypes) Select the applicable difference type - Permanent or Temporary.
  • Misstatement. (For Potential subtypes) Select the applicable misstatement type - Known classification, Known misstatement, Projected classification, or Projected misstatement.
  • Bank account. Select the applicable bank account or add one on the fly.
  • Journal. Select the applicable journal or add one on the fly.
  • Reference. To use the same reference for all transactions created from this template, enter that reference in this field.
  • Description. To use the same description for all transactions created from this template, enter that description in this field.
  • Amount. To use the same amount for all deposits created from this template, enter that amount in this field.
  • Bank account. Select the applicable bank account or add one on the fly.
  • Journal. Select the applicable journal or add one on the fly.
  • Reference. To use the same reference for all transactions created from this template, enter that reference in this field.
  • Vendor ID / Description. Select the applicable vendor or add one on the fly. If the selected vendor has been set up in the Setup > Vendors screen, the application automatically enters the vendor name in the Description field.
  • Amount. To use the same amount for all payments created from this template, enter that amount in this field.
  • Add button. Click the Add button to create a new transaction template.
  • Delete button. Click the Delete button to remove the selected transaction template from the list.

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Related topics

Setting up and using transaction templates

Setting up automatic journal entry transaction templates

Setting up scheduled deposit transactions

Using transaction templates to create journal entry, deposit, or payment transactions

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