Enter Transactions screen - Payments

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Use Payment type transactions to record vendor and payee payments for your client.


  • When you press TAB (or ENTER, if you marked the Use Enter key to move between fields checkbox in the System tab of the Setup > User Preferences dialog) in the Reference, ID, and Description fields, the application automatically enters the data in those fields from the last saved transaction. If you do not want to repeat the information from the last saved transaction, you can enter or select new information, press CTRL+Spacebar on your keyboard to leave the field blank and move to the next field, or disable the auto-filling behavior by marking the Do not auto-fill values from previous transaction checkbox in the Edit > Options dialog .
  • The application automatically uses the date from the last saved transaction for subsequent transactions, but you can override that date as necessary.

Choose Actions > Enter Transactions, select Payment from the Type drop-down list.

Tabbed pages in this screen

Use this tab to distribute the payment to one or more accounts. Note that if you select a GL account that is associated with a bank account, the application will automatically create a corresponding proxy transaction.

Enter miscellaneous information about the payment that may be helpful when you are reviewing payment transactions. If you enter any information in this tab, the application displays an icon in the Notes Note icon column for the transaction.

This tab displays the date and time that an action was taken on the selected payment and the ID and name of the staff person who took the action. Recorded events include adding and voiding deleting the transaction.

Fields & buttons

If you set up any transaction templates or amortization schedules for payments, you can select the applicable template from the drop-down list to have the application enter the default information that is included in the template. You can override any of the default information, as necessary.

Enter a payment reference for this transaction.

(Required) Enter the payment date.

Select the ID for the party who will receive the payment. The application automatically enters the corresponding description.

An amount is required, although you do not need to enter it yourself. If you do not enter an amount, the application sums the distribution amounts and enters that number in this field.

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