Using transaction templates to create transactions

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When you set up an on demand transaction template in the Setup > Transaction Templates screen, you can select that template at any time to have Accounting CS create a transaction using the information in the template record as default information for the transaction.

  1. Choose Actions > Enter Transactions.
  2. In the Type field in the Transaction Detail section, select the appropriate transaction type.
  3. In the Template field, select the appropriate template. The drop-down list includes all transaction templates of the same transaction type that were set up in the Setup > Transaction Templates screen with an On demand frequency.
  4. Enter information in any applicable blank fields, and/or modify any information that was entered from the template record.
  5. In each of the fields and tabbed pages, enter data to complete the transaction record.

    Distribute the transaction to one or more GL accounts. Note that for journal entry transactions, the sum of the distribution amounts must equal zero.

    Enter additional details to split the total deposit for your own records and for the items available to clear in the bank account reconciliation. For example, you may want to record the exact description and amount of each individual item included in the deposit, or you may want to enter the amounts deposited by payment type, such as cash, check, and/or credit card.

    For AR deposits. The additional details displayed in this tab depend on whether or not the Split out deposit details checkbox is marked for the deposit transaction in the Actions > Enter Deposits screen.

    • If the checkbox is marked, the grid includes a row for each check and credit card payment, a single row for all cash payment amounts combined, and a single row for the cash back amount.
    • If the checkbox is not marked, the application combines all payments and cash back amounts into a single entry in the grid. The amount is the net deposit amount.

    Enter miscellaneous information about the transaction that may be helpful when you are reviewing the transaction.

    This tab displays the date and time that the selected transaction was added and includes the ID and name of the staff person who added it.

  6. Click Enter to save the transaction.

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