Balance Definitions dialog

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Our Support department is closed on Friday, April 28th for a company event. However, limited Accounting CS phone support is available on that date from 9 AM - 5 PM ET due to the approaching deadline for quarterly payroll tax forms.

Links to our most popular payroll tax processing topics are available in the Alerts and notices section on the right side of most pages.

Use the Balance Definitions dialog to specify which journal entry types to include in the calculation of each balance type and to specify which balance types are to be rounded on reports. The application always includes the Unadjusted balance amount in the calculation of the Adjusted, Report, Tax, and Other balances. If you modify any balance definitions, the application recalculates the balances when you close the Balance Definitions dialog.

Choose Setup > Clients or Setup > Client Templates and click the Accounting Information tab. In the Balance Information section, click the Edit button for Balance definitions.

Note: The calculation of Unadjusted and Adjusted balance types cannot be edited.

Bal definition screen

Bal definition screen

Fields & buttons

For each balance type, mark the checkbox for each journal entry type to include in the balance calculation. To display rounded amounts in the Actions > Enter Trial Balance grid, on reports, and when exporting data, mark the checkbox in the Round Balances column.

If you mark the Round Balances checkbox in the Entry Types grid for any of the balance types, you must also specify the rounding accounts to use for asset, liability, and income statement accounts.

For a client with a segmented Chart of Accounts mask and a non-core segment designated as the primary segment:
Mark the Round by segment checkbox and then click the Assign accounts button to open the Setup > Account Segments screen; assign rounding accounts for the primary segment.

Related topics

Setting up balance definitions

Using rounding accounts

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