Warning
Product support for the ended on September 30, 2020.
- Write Up CS
- Payroll CS
- Engagement CS
- Client Bookkeeping Solution
- Financial Analysis CS
Help & How-To Center content for the Creative Solutions Accounting platform may be outdated and is used at your own risk.
Use the Trial Balance tab of the New Client dialog or the Client Properties dialog to specify setup information for a (non-GL) Trial Balance client. Properties available from this dialog include: processing and period options, years of balances and transactions to save, and choice of entity type.
From the CSA main window, choose File > New Client or File > Client Properties and then click the Trial Balance tab.
Note: The Trial Balance tab appears only if the General Ledger module has not been selected for processing the client. Certain fields are available only if both Trial Balance CS and Engagement CS are selected for processing the client.
Fields & buttons
Specify the account mask to define the account structure for this client's Chart of Accounts. The mask may include up to 60 alphanumeric characters (including an optional decimal and any optional separators).
The mask defined in the File > Client Properties dialog is also displayed for reference in the Setup > Chart of Accounts window and in the Chart of Accounts Add-on-the-Fly dialog.
Note: Only certain characters may be used in the mask definition, and special rules apply. There are also specific exceptions if setting up a CBS client or if you will be exporting client data to GoSystem Tax RS.
For details see, Chart of Accounts mask: special information and examples.
Reguired field. Enter the current Trial Balance period ending date in MMDDYY format. This date must be within the client's current fiscal year (as defined in the Current fiscal year end field) and it must match one of the period end dates entered in the Period End Dates grid.
Note: This field can be modified only when entering information for a new client.
Enter the current fiscal year end date in MMDDYY format. This date affects only the Trial Balance information.
Note: To change the current fiscal year end date, click the Change fiscal year end date button.
Displays the ending date for the latest Trial Balance period ever processed for the current client.
If you have temporarily changed to a prior processing period (by choosing Select Period to Process from the File menu), this field enables you to quickly see the period to which you should return for continued processing.
This field automatically defaults to the number of periods corresponding to the current selection in the Periods group box. (Example: For a Quarterly client, this field defaults to 4.) The program uses this field to determine how many periods to include when calculating year-to-date information for financial statements. You will not need to enter anything in this field except when processing a short-year client.
If you need to change the number of periods in the current year, click the Change fiscal year end date button.
Example: For a monthly client whose business begins in March and that uses a June 30 fiscal year end, you would enter a 4.
Opens another dialog where you may enter or modify the fiscal year end date for the currently selected client.
Note: The new fiscal year end date that you enter must be within or after the current Trial Balance period.
Choose the appropriate option for the selected client. The program calculates default period end dates based on the fiscal year end date and the period type you select.
- Monthly. The default Trial Balance period dates will increment by one-month intervals (12 periods).
- Quarterly. The Trial Balance period dates will increment by three-month intervals (4 periods).
- Semi-annual. The default Trial Balance period dates will increment by six-month intervals (2 periods).
- Annual (default selection) . The Trial Balance period date is the fiscal year end date (1 period).
- Weekly. The default Trial Balance period dates will increment by 7-day or 1-week intervals (based on fiscal year end dates; 52 periods).
- 13 periods. The default Trial Balance period dates will increment by 4-week intervals (based on fiscal year end date; 13 periods).
Note: If you need to change the period type for an existing Trial Balance client, click the Edit Period End Dates button. The program will walk you through a short series of confirmation dialogs. The program then updates the Trial Balance and Chart of Accounts balance information, which may take a few moments to complete.
Enter the number of years of balances you want to save - from 1 (current year) to 10 years - or select the appropriate number from the drop-down list. When adding a new client, this field defaults to 5 years.
If you reduce this number and balances exist beyond the number of years specified, those balances will be automatically deleted.
If you choose 1 (current year) for this field, when you close the year, balances for the year being closed will be automatically deleted.
Enter the number of years of transactions you want to save - from 1 (current year) to 10 years - or choose the appropriate number from the drop-down list. When adding a new client, this field defaults to 2 years.
Caution!
- If you reduce this number and transactions exist beyond the number of years specified, those transactions will be automatically deleted.
- If you choose 1 (current year) for this field, when you close the year, transactions for the year being closed will be automatically deleted.
Click the entity type for this client, which determines what Tax Codes will be available for selection from the Chart of Accounts window. Tax Codes provide the link between CSA and UltraTax CS or between CSA and GoSystem Tax RS.
Use Puerto Rico Tax Codes only (checkbox). If the active client is an 1120 or 1065 client for which you will be preparing a Puerto Rico tax return, mark this checkbox to enable the display of Tax Codes that link specifically to a Puerto Rico return rather than to the standard tax codes.
Related topics
Adding Trial Balance CS for an existing Write-Up CS client
Chart of Accounts Mask: special information and examples
CSA Guide to Working with Location / Department Clients (PDF; an active Internet connection is required to open this guide in the Adobe Reader.)
CREATIVE SOLUTIONS ACCOUNTING
