Entering or modifying journal entries

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Our Support department is closed on Friday, April 28th for a company event. However, limited Workpapers CS phone support is available on that date from 9 AM - 5 PM ET.

Use the Actions > Enter Transactions screen to enter and modify all journal entry transactions.

Note: To limit the number of transactions displayed in the transactions list, select a primary filter – journal or posting period from the fields in the upper-right corner of the screen. The primary filter fields are located in the upper-right corner of the Enter Transactions screen. The Journal and Posting Period primary filters are available for the Journal data-entry method. To further limit the number of transactions displayed, click the Filter Filter button button in the upper-left corner of the screen.

  1. Choose Actions > Enter Transactions.
  2. Select the client from the drop-down list in the client selection field.
  3. Select the journal, the posting period, and the applicable journal entry subtype.
    • Regular
    • Adjusting. To post entries to unadjusted balances so that they become part of the adjusted trial balance, to correct an error in recorded sales, or to set up prepaid expenses.
    • Tax Adjustment. To modify the presentation of account balances to comply with taxing authority regulations.
    • Reclassifying. For financial statement purposes only. Many firms use reclassifying journal entries to move amounts from one GL account to another. However, in Accounting CS, you can use it for any purpose. By default, reclassifying journal entries affect only the Report, Tax, and Other balance. But you can change this in the Setup > Balance Definitions dialog.
    • Other. For preparing financial statements on another comprehensive basis of accounting to combine with the adjusting trial balance to create the other basis trial balance.
    • Potential. To record journal entries that may be needed at a later date. Potential journal entries can easily be converted to any other journal entry type.
  4. Enter detailed transaction information in the applicable fields and tabbed pages.
  5. Click Enter to save the entry.

Note: For an 1120, 1120S, or 1065 client, you can create tax adjusting entries directly to a tax code from the Enter Tax Code Adjustments screen.

Modifying a journal entry

Follow these steps to modify a saved journal entry transaction.

  1. Choose Actions > Enter Transactions.
  2. Select the appropriate client in the client selection field.
  3. In the Transactions list, highlight the transaction to modify.
  4. Modify the transaction detail as necessary.
  5. Click Enter to save the updated transaction record.

Deleting journal entries

You can delete individual or multiple accounting transactions at once. When you delete a journal entry, the application removes it from the database completely.

Individual transactions

Deleting a transaction

  1. Choose Actions > Enter Transactions.
  2. Select the appropriate client in the client selection field.
  3. In the Transactions list, highlight the transaction to delete and then click the Delete button.
  4. The application displays a prompt to confirm that you want to delete the transaction. Click Yes.

Multiple transactions

  1. Choose Actions > Enter Transactions.
  2. Select the appropriate client in the client selection field.
  3. In the Transaction Detail section, click the Edit Multiple Transactions link.
  4. In the Edit Multiple Transactions dialog, Select Delete in the Action field.
  5. All eligible transactions are listed in the Transactions list. Mark the checkbox for each transaction you want to delete. You can sort the transactions by clicking the column headers in the list.
  6. Click OK to perform the selected action.

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