Enter Transactions screen

Alerts and notices

Use this screen to enter journal entries. Because you can create only journal entry transactions in the Enter Transactions screen, the application automatically selects Journal entry in the Type field, and you cannot change that. When you save a transaction, the application immediately posts it to the proper accounts.

Choose Actions > Enter Transactions.

The Transactions list includes all journal entries for the selected journal and posting period, and it may include journal entries created from other parts of the application.

Fields & buttons

The Transactions list displays information for all transactions for the selected journal.


  • You can unlock and resize this frame and also dock it in other locations on the screen or on another monitor. To move the list back to the top of the screen, double-click the title bar. To move it to the last location, double-click the title bar again.
  • You can limit the number of transactions displayed by selecting a primary filter ( Journal and Posting Period, in the upper-right corner of the screen), and you can further limit the number of transactions by applying a common filter (available when you click the Filter button button above the Transactions list; see Searching and filtering data for details).

The grid in the Distributions tab includes an Account Description column. When you select a GL account, the application automatically enters the GL account description (as entered in the Setup > Chart of Accounts screen) in this column, and you cannot modify that description. You can, however, enter a different description for the distribution in the Description column.

  • When you press TAB (or ENTER, if you marked the Use Enter key to move between fields checkbox in the System tab of the Setup > User Preferences dialog) in the Reference and Description fields, the application automatically enters the data in those fields from the last saved transaction. If you do not want to repeat the information from the last saved transaction, you can enter new information, press CTRL+Spacebar on your keyboard to leave the field blank and move to the next field, or disable the auto-filling behavior by marking the Do not auto-fill values from previous transaction checkbox in the Edit > Options dialog.
  • The application automatically uses the date from the last saved transaction for subsequent transactions, but you can override that date as necessary.
  • Type. The Journal entry transaction type is selected by default and cannot be changed.
  • Subtype. Select the applicable journal entry subtype. For a standard client, the drop-down list for this field includes Adjusting, Other, Potential, Reclassifying, and Tax Adjustment. For a consolidated master client, the drop-down list for this field includes Eliminating, Potential, and Tax Adjustment.
  • Journal. Select the applicable journal or enter a unique description to add a journal on the fly. The drop-down list for this field includes all journals set up in the Setup > Journals screen.
  • Posting Period. Select the applicable posting period. The drop-down list for this field includes dates that are entered or automatically created by the application in the Period End Dates dialog (accessed by clicking the Edit Dates button in the Setup > Clients screen).

The status bar at the bottom of the Transaction Detail section provides easy access to important information about the highlighted transaction.

  • Source. Displays the original source of the transaction.
    • CSA conversion
    • Data entry
    • Fixed Assets CS import
    • Spreadsheet import
    • Transaction template
  • Net income effect. Displays the effect that the current transaction has on the year-to-date net income for the current client. The net income effect is the total of the balances for all revenue and expense accounts included in the current transaction.
    • A credit to a Revenue or Expense type account increases net income.
    • A debit to a Revenue or Expense type account decreases net income.

    The net income effect is the total of the balances for all revenue and expense accounts included in the current transaction.

  • Hash totals. Displays the sum of selected values across all transactions in the list. To display the Hash total, mark the applicable checkboxes in the Enter Transactions Options dialog for the items to include.
  • Add button. Opens a new transaction record.
  • Delete button. Deletes the selected transaction record.

Opens the Edit Multiple Transactions dialog, where you can delete or edit multiple transactions at the same time.

Related topics

Entering or modifying journal entries

Entering dates in Workpapers CS

Enter Transactions Options dialog

Event tracking

Correcting a Chart of Accounts that is out of balance

Account balance workflow and adjustments via the Trial Balance screen

Adding a workpaper link in the Enter Transactions and Enter Trial Balance screens

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