Setting up firm billing and A/R options

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Your firm administrator and other staff members with security permission to make firm-wide setup decisions can choose your firm’s options for billing and accounts receivable functions.

  1. Choose Setup > Firm and click the Billing and A/R tab.
  2. Default invoice format for new clients: Choose a default format from the drop-down list.

    Note: To create invoice formats, choose Setup > Custom Formats.

  3. In the Number of days until invoice is due field, enter the appropriate number of days. When you enter a number in this field, the application will automatically complete the Due Date field for you in billing.
  4. Enable default invoice reference number: To have Practice CS generate invoice reference numbers based on criteria you specify, mark this checkbox and click the More More button button to open the Default Invoice Reference Number dialog.
  5. Invoice e-mail message: To compose a message to accompany invoices that you send as e-mail attachments, click the More More button button to open the Invoice E-mail Message dialog.
  6. Use separate invoice numbering sequence for zero amounts: Mark this checkbox if you want invoices with zero amounts to have their own numbering sequence.

    Notes

    • With this checkbox marked, invoices with zero amounts will automatically be put in the Zero Number sequence.
    • Invoices with amounts other than zero cannot be placed in the Zero Number sequence.
  7. Automatically Relieve Nonbillable WIP: Mark this checkbox to relieve nonbillable WIP automatically along with billable WIP. In Detail Billing, all nonbillable time and expenses on the Nonbillable tab of the Billing screen are automatically marked for relief when this checkbox is marked. In Quick Bill Selected, Standard Bill Selected, and Zero Bill selected, all nonbillable time and expenses through the invoice date are automatically relieved.
  8. Enable printing invoices to NetClient CS: If you are licensed for NetClient CS, mark this checkbox if you want to print invoices to NetClient CS. If you have established an account with InterceptEFT for credit card processing, your clients can pay their invoices online.

    Disclaimer: InterceptEFT is an unaffiliated third party that some of our customers have engaged to provide direct deposit, tax payments, ACH processing, or credit card merchant services.

  9. Set up CS Payment Account: If you have enabled printing invoices to NetClient CS, click this link to configure a CS Payment account. See Setting up a CS Payment account for more information.
  10. Default statement format for new clients: Choose a default format from the drop-down list.

    Note: To create statement formats, choose Setup > Custom Formats.

  11. Statement e-mail message: To compose a message to accompany statements that you send as e-mail attachments, click the More More button button to open the Statement E-mail Message dialog.
  12. If your firm assesses service charges, mark the Assess Service Charges, use rate checkbox. If you mark this checkbox, you must choose a rate from the drop-down list.

    Note: To add service charge rates, choose Setup > Service Charges or right-click in the drop-down list and choose Add Service Charge from the context menu. You must have security rights to add service charges.

  13. Enable ACH processing: Mark this checkbox if your firm will process ACH payments through Practice CS.
  14. Enable credit card processing: Mark this checkbox if your firm will process credit card payments through Practice CS.

    Note: Before you can process ACH or credit card transactions through Practice CS, you must establish an account with InterceptEFT. See Credit card and ACH processing in Practice CS overview for more information.

  15. Set up CS Payment Account: Click this link to configure a CS Payment account for credit card processing. See Setting up a CS Payment account for more information
  16. In the Dunning messages fields, you can enter up to five different messages to clients concerning their past due balances. The message that appears on a client’s statement depends on the age (in periods) of the past due balance.
  17. In the A/R Terms field, enter a statement to appear at the bottom of client statements and invoices specifying any relevant terms.

Related topic: Firm setup overview

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