Using the Rapid tab in the Enter Payables screen

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Use the Rapid tab of the Enter Payables screen to quickly enter multiple payable and/or credit memo transactions in a grid view.

  1. Choose Actions > Enter Payables and click the Rapid tab.


    • By default, the Rapid tab includes only the first 49 transactions plus a blank row for adding new transactions. If the client has more than 49 transactions, the application displays a "Results Limited" notation in the upper-left corner of the screen and a Get More Items button in the upper-right corner of the screen. Click the Get More Items button to retrieve the next 50 transactions for this client
    • You can use the search and filter fields in the upper-left corner of the screen to search for a particular transaction or to apply specific filter criteria to the list of transactions. See Searching and filtering data for details.
  2. Select the appropriate client from the client selection field.
  3. In the blank row in the AP Transactions grid, select the transaction type - Payable or Credit memo.
  4. Select the applicable journal and posting period.
  5. Select the appropriate vendor in the ID field. When you select the vendor, the application displays a distribution grid for the transaction below the current row.

    Note: To use the same vendor as the last saved transaction, press TAB (or ENTER, if you marked the Use Enter key to move between fields checkbox in the Setup > User Preferences dialog) without selecting a vendor.

  6. Enter the transaction date or click the Drop-down button button in the field and select the date from the onscreen calendar.
  7. If applicable, enter a reference number for the transaction.
  8. If applicable, select a payment term (payables only). Payment terms are set up in the Setup > Firm Information > Payment Terms screen. Accounting CS automatically enters the due date based on the payment term settings, but you can override the due date, if necessary.
  9. Enter the transaction amount or click the Drop-down button button in the field to open the onscreen calculator to calculate the transaction amount.
  10. Select the applicable AP account.
  11. In the distribution grid for this transaction, select the applicable GL account for each distribution, and then enter the distribution amount. The application automatically calculates the open balance.
  12. If applicable, select the 1099 type for the vendor.
  13. If applicable, you can attach a PDF, image, or metafile to the transaction.
  14. When you press the TAB key at the end of the final distribution row, the application automatically saves the transaction and opens a new transaction record for you to enter the next payable or credit memo.

See also

Accounts Payable service, overview

Enter Payables Options dialog

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