State and local ACH/EFT payment information

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The application provides comprehensive ACH/EFT payment capabilities to allow you to submit state and local payroll taxes electronically. Once you have completed the initial setup and received authorization from the jurisdiction, you can use the application to create ACH Credit files, which can be transmitted by your bank, ensuring that your state or local tax payments are received in a timely manner.

Note: The application does not create ACH Debit files, but most states do accept these types of tax payments. ACH Debit payments can usually be initiated using the state's website or by telephone.

State and local requirements for authorization

Most states and localities require you to obtain authorization prior to the transmission of ACH Credit or Debit files and will need to provide you with bank routing numbers, bank account numbers, and addenda record formats once you have been approved.

For state-specific registration and authorization information, visit the State-specific payroll tax form information article. For information on ACH/EFT payments for local withholding, click one of the links below.

Kentucky localities

Ohio localities

The City of Canton Income Tax Department accepts EFT Debit and EFT Credit payments of withholding taxes. Payment via Electronic Funds Transfer (EFT) is mandatory for all payments.

How to apply

The City of Canton requires all EFT users to apply for approval before submitting tax payment files. For more information about making EFT payments, please visit the City of Canton Income Tax Department website.

Payment and other information

After you have registered for the Canton ACH Credit program, no monthly or quarterly mailings are required.

The Columbus City Treasurer accepts EFT Debit and EFT Credit payments of withholding taxes. Payment via Electronic Funds Transfer (EFT) is mandatory for all payments.

How to apply

The Columbus City Treasurer requires all EFT users to apply for approval before submitting tax payment files. For more information about making EFT payments, please visit the Columbus City Treasurer website.

Payment and other information

A withholding ACH credit transaction does not replace the filing requirement for Employer's Quarterly Return of City Tax Withheld.

The City of Eaton, Income Tax Division accepts EFT Debit and EFT Credit payments of withholding taxes for Eaton. Payment via Electronic Funds Transfer (EFT) is mandatory for all payments.

How to apply

The City of Eaton, Income Tax Division requires all EFT users to apply for approval before submitting tax payment files. For more information about making EFT payments, please visit the City of Eaton, Income Tax Division website.

Payment and other information

After you have registered for the Eaton ACH Credit program, no monthly or quarterly mailings are required.

The City of Hamilton, Income Tax Division accepts EFT Debit and EFT Credit payments of withholding taxes. Payment via Electronic Funds Transfer (EFT) is mandatory for all payments.

How to apply

The City of Hamilton, Income Tax Division requires all EFT users to apply for approval before submitting tax payment files. For more information about making EFT payments, please visit the City of Hamilton, Income Tax Division website.

Payment and other information

After you have registered for the Hamilton ACH Credit program, no monthly or quarterly mailings are required.

The City of Huber Heights accepts EFT Debit and EFT Credit payments of withholding taxes. Payment via Electronic Funds Transfer (EFT) is mandatory for all payments.

How to apply

The City of Huber Heights requires all EFT users to apply for approval before submitting tax payment files. For more information about making EFT payments, please visit the City of Huber Heights website.

Payment and other information

A withholding ACH credit transaction does not replace the filing requirement for Employer's Quarterly Return of City Tax Withheld.

The City of Mason Tax Office accepts EFT Debit and EFT Credit payments of withholding taxes. Payment via Electronic Funds Transfer (EFT) is mandatory for all payments.

How to apply

The City of Mason Tax Office requires all EFT users to apply for approval before submitting tax payment files. For more information about making EFT payments, please visit the City of Mason Tax Office website.

Payment and other information

After you have registered for the Mason ACH Payment program, no monthly or quarterly mailings are required.

The Division of Taxation - City of Maumee accepts EFT Debit and EFT Credit payments of withholding taxes. Payment via Electronic Funds Transfer (EFT) is mandatory for all payments.

How to apply

The Division of Taxation - City of Maumee requires all EFT users to apply for approval before submitting tax payment files. For more information about making EFT payments, please visit the Division of Taxation - City of Maumee website.

Payment and other information

After you have registered for the Maumee ACH Payment program, no forms are required to be mailed.

The City of Hamilton, Income Tax Division accepts EFT Debit and EFT Credit payments of withholding taxes for New Miami. Payment via Electronic Funds Transfer (EFT) is mandatory for all payments.

How to apply

The City of Hamilton, Income Tax Division requires all EFT users to apply for approval before submitting tax payment files. For more information about making EFT payments, please visit the City of Hamilton, Income Tax Division website.

Payment and other information

After you have registered for the Hamilton ACH Credit program, no monthly or quarterly mailings are required.

The City of Newark Tax Department accepts EFT Debit and EFT Credit payments of withholding taxes. Payment via Electronic Funds Transfer (EFT) is mandatory for all payments.

How to apply

The City of Newark Tax Department requires all EFT users to apply for approval before submitting tax payment files. For more information about making EFT payments, please visit the City of Newark Tax Department website.

Payment and other information

After you have registered for the ACH Credit Program and successfully transmitted your first electronic filing, no monthly, quarterly, or semi-monthly mailings are required.

The City of Parma - Division of Taxation accepts EFT Debit and EFT Credit payments of withholding taxes. Payment via Electronic Funds Transfer (EFT) is mandatory for all payments.

How to apply

The City of Parma - Division of Taxation requires all EFT users to apply for approval before submitting tax payment files. For more information about making EFT payments, please visit the City of Parma - Division of Taxation website.

Payment and other information

After you have registered for the Parma ACH Credit program, no monthly or quarterly mailings are required.

The City of Hamilton, Income Tax Division accepts EFT Debit and EFT Credit payments of withholding taxes for Phillipsburg. Payment via Electronic Funds Transfer (EFT) is mandatory for all payments.

How to apply

The City of Hamilton, Income Tax Division requires all EFT users to apply for approval before submitting tax payment files. For more information about making EFT payments, please visit the City of Hamilton, Income Tax Division website.

Payment and other information

After you have registered for the Hamilton ACH Credit program, no monthly or quarterly mailings are required.

The City of Sidney accepts EFT Debit and EFT Credit payments of withholding taxes. Payment via Electronic Funds Transfer (EFT) is mandatory for all payments.

How to apply

The City of Sidney requires all EFT users to apply for approval before submitting tax payment files. For more information about making EFT payments, please visit the City of Sidney website.

Payment and other information

After transmitting the required addendum information, you will satisfy your coupon filing requirements as well. Only the Annual Withholding Reconciliation form and W-2s need to be mailed to the City.

The City of Springboro accepts EFT Debit and EFT Credit payments of withholding taxes. Payment via Electronic Funds Transfer (EFT) is mandatory for all payments.

How to apply

The City of Springboro requires all EFT users to apply for approval before submitting tax payment files. For more information about making EFT payments, please visit the City of Springboro website.

Payment and other information

After you have registered for the Springboro ACH Credit program, no monthly or quarterly mailings are required.

The City of Springfield Tax Division accepts EFT Debit and EFT Credit payments of withholding taxes. Payment via Electronic Funds Transfer (EFT) is mandatory for all payments.

How to apply

The City of Springfield Tax Division requires all EFT users to apply for approval before submitting tax payment files. For more information about making EFT payments, please visit the City of Springfield Tax Division website.

Payment and other information

After you have registered for the Springfield ACH Credit program, no monthly or quarterly mailings are required.

The City of Hamilton, Income Tax Division accepts EFT Debit and EFT Credit payments of withholding taxes for West Milton. Payment via Electronic Funds Transfer (EFT) is mandatory for all payments.

How to apply

The City of Hamilton, Income Tax Division requires all EFT users to apply for approval before submitting tax payment files. For more information about making EFT payments, please visit the City of Hamilton, Income Tax Division website.

Payment and other information

After you have registered for the Hamilton ACH Credit program, no monthly or quarterly mailings are required.

Pennsylvania localities

Setting up to create ACH/EFT payments

The following topics will help guide you through the process of setting up your bank account and agent information for creating ACH/EFT payments.

Note: The jurisdiction(s) will provide you with bank routing numbers, account numbers, and addenda record formats when authorization is approved. Because of this, all bank accounts added to the tax agents for ACH Credit purposes are set to Prenote status. Once you receive authorization and the state or locality has provided their bank account and routing number information, this data should be verified in the Tax Agents screen and the bank account should then be set to Approved status.

Adding a bank for direct deposit

Adding a direct deposit bank account

Adding direct deposit information for vendors or agents

Entering and printing checks for direct deposit

Creating ACH files

Managing direct deposit files

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