Iowa payroll tax form information

Alerts and notices

Select a state from the drop-down list or visit the State-specific payroll tax form information topic to view payroll tax form information for that state.

Unemployment forms

Agency: Iowa Workforce Development

Website: http://www.iowaworkforce.org/ui/uiemployers.htm

Description Approval Information Filing Methods Web fill-in Form Due Date
65-5300 Approved Web fill-in, Electronic Yes Last day of the following month*
68-0434 Approved Paper No Last day of the following month*

* Due date adjusts for non-banking days

Withholding forms

Agency: Iowa Department of Revenue

Website: http://www.iowa.gov/tax/

Description Approval Information Filing Methods Web fill-in Form Due Date
44-101 Non-submittable only Web fill-in, Internet Yes 15th of the following month/quarter-end is last day of the following month*
44-095a Non-submittable only Web fill-in, Internet Yes Last day of the following month*
44-105 Approved Paper No By deposit schedule*
44-007(VSP) Non-submittable only Web fill-in, Internet Yes January 31st*
W-2 Copy 1 Available up to 2019 (No approval required) Internet No January 31st

* Due date adjusts for non-banking days

Other forms

1099 forms

Description Approval Information Filing Methods Web fill-in Form Due Date
1099-B No approval required Internet No January 31st
1099-DIV No approval required Internet No January 31st
1099-G No approval required Internet No January 31st
1099-INT No approval required Internet No January 31st
1099-MISC No approval required Internet No January 31st
1099-OID No approval required Internet No January 31st
1099-R No approval required Internet No January 31st
W-2G No approval required Internet No January 31st

See also: State 1099 files overview

Note: Files are created only when the vendor has Iowa state address.

State website: www.tax.iowa.gov

Form processing tips

Iowa Form 65-5300 supports multi-unit reporting. For more information, see Adding reporting units for work locations.

E-filing notes

Forms 44-101, 44-095a, and 44-0007(VSP)

Form 65-5300

Notes
  • The per-return transmission cost for electronically filing federal 94x forms is $7; enrollment files do not accrue a fee.There is no additional transmission cost for electronically filing state forms. For more information, see Common questions about FSET.
  • If you are using the Electronic filing method, (recommended for large employers or service providers) you can get more information on setting up a Secure File Transfer by contacting the My Iowa UI Customer Service team via phone (888-848-7442) or emailing them at iwduitax@iwd.iowa.gov.
  • If you are bulk filing:
    • Enter the firm's Iowa Firm business e-file number (BEN) in the Transmitter Information dialog, accessed from the Actions > Process Internet/Magnetic Files screen.
    • Enter the client's BEN in the Additional Information dialog, accessed from the Payroll Tax Information tab of the Setup > Clients screen.
  • If you are filing for an individual client:
    • Enter the client's Iowa Firm business e-file number (BEN) in the Transmitter Information dialog, accessed from the Actions > Process Internet/Magnetic Files screen.
    • Enter the client's BEN in the Additional Information dialog, accessed from the Payroll Tax Information tab of the Setup > Clients screen.
  • Enter the Iowa EFIN and Reporting agent PIN in the Transmission Information dialog, accessed from the Actions > Process Electronic Forms screen.

State ID formats

Unemployment ID: 6 characters or less

Withholding ID: 12 characters

New hire reporting

Reporting methods

File Upload Type: Magnetic

General reporting requirements

Electronic filing required: No
Filing frequency: 15 days from hire date
Registration required: Yes

Website: https://secureapp.dhs.state.ia.us/epay/

Related topics

State-specific payroll tax form information

Processing state payroll tax forms

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