Printing accounts payable checks

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You can print AP checks from the Accounts Payable tab of the File > Print Checks screen or from the Actions > Manage Payments screen.

Printing AP checks from the Print Checks screen

Use the Print Checks screen to select checks to print for one or more clients. The Accounts Payable tab of the Print Checks screen includes checks that are selected in the Actions > Manage Payments screen and any unprinted AP check transactions from the Actions > Enter Transactions screen. You cannot change the check amounts listed in this screen.

When you print checks that were entered in the Enter Transactions screen, the application prints all check types (vendor/payee, payroll, payroll liabilities, and accounts payable) selected in each tabbed page.

  1. Choose File > Print Checks and click the Accounts Payable tab.
  2. To display a list of checks available to print for individual vendors for a client, click the plus sign next to that client's bank account record.
  3. To select individual checks to print for the client, mark the checkbox for each check to print. To print all AP checks for the client, mark the checkbox next to the client ID.

    As you select checks to print, the status bar displays the total number of AP checks that will be printed and the total amount for all AP checks selected to print.

  4. If any unprinted AP checks were entered with a blank date, you can use the Payment Date column to specify the date to print on the check.
    • To specify the payment date for an individual check, enter the date in the Payment Date column for that check row.
    • To use the same date for all of the client's AP checks with blank dates and the client's checks to be printed to pay payables for which the payment date matches the original payment date, enter the payment date on the client's bank account line.
  5. To view the selected checks before they are printed, click the Preview Selected button.
  6. To select print options for the checks, click the Print Selected button.
  7. In the Print dialog, select the desired print options, and then click OK to print the checks.
  8. After the checks have been printed, the application displays a prompt asking if all checks printed successfully.
    • If all of the checks printed correctly, click Yes. The application removes those checks from the Print Checks screen and adjusts the bank accounts accordingly.
    • If any of the checks did not print correctly, click No to open the Check Printing Confirmation dialog. This dialog lists all of the checks that were printed. Mark the checkbox for any check that did not print successfully. When you click OK, the selected checks remain in the Print Checks screen until they are successfully printed.

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Printing AP checks from the Manage Payments screen

Use the Manage Payments screen to select the checks to print for the selected client only. When you print checks from the Manage Payments screen, the application prints only AP checks.

  1. Choose Actions > Manage Payments.
  2. In the Rapid tab, select the payables to be paid, and then select AP Check in the Payment Type field for those rows.
  3. Click the Pay/Print button to open the Print dialog.
  4. In the Print dialog, select the desired print options, and then click OK to print the checks.
  5. After the checks have been printed, the application displays a prompt asking if all checks printed successfully.
    • If all of the checks printed correctly, click Yes. The application removes those checks from the Print Checks screen, updates the payable balances (or clears it if the payable is paid in full), and adjusts the bank accounts accordingly.
    • If any of the checks did not print correctly, click No to open the Check Printing Confirmation dialog. This dialog lists all of the checks that were printed. Mark the checkbox for any check that did not print successfully. When you click OK, the selected payable remain in the Manage Payments screen and the selected checks remain in the Print Checks screen until they are successfully printed.

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Printing a single AP check

  1. Choose Actions > Enter Transactions.
  2. Select an AP check transaction, or enter a new check.
  3. Choose any of the following methods to print the selected check:
    • Choose File > Print Current Check.
    • Press CTRL + P.
    • Click the Print current check icon icon on the toolbar.
  4. In the Print dialog, choose the desired print options, and then click OK to print the check.

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See also

Accounts Payable service, overview

Accounts payable process workflow

Entering AP checks and prepayments

Applying payables and payments

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